Full details are available in Features by Geography.
The Supplier Portal module also facilitates enquiries and reporting about invoices and credit notes that have been submitted through a Payables Finance program.
Suppliers will be set-up with one of the following configurations as part of the Supplier Agreement:- Manual Elect: invoice offers are made available to the supplier through the Supplier Portal. The Supplier can select one, many or all invoices for early payment.
- Auto-Finance: a one-off agreement is executed between the Supplier and ANZ requesting ANZ to purchase all invoices submitted through the Payables Agreement. For suppliers registered with Auto-Finance, the Supplier Portal can be used for enquiries and reporting.
By default, the invoice offers are displayed in batches based on currency and invoice Due/Payment Date.
COLUMN | DESCRIPTION |
No. of Invoices | This will display the count of invoices that are associated with this invoice group. By clicking on the value, you will be taken to a new screen that lists all of the invoices and credit notes associated with the group. Refer Invoices section for further information. |
CCY | Currency of the invoices. |
Invoice Amount | Sum amount of the invoices associated with the invoices. |
Due/Payment Date | The Due Date or Payment Date associated with the invoices. Payment Date is an alternative date (to the invoice due date) that the buyer has instructed these invoices to be paid on. Early payment pricing is based on Due Date or the Payment Date if the Payment Date is present. |
Future Value Date | If a Future Value Date has been assigned to this group of invoices, the date will appear. Refer to Future Value Date section for further information. |
Credit Notes | A Yes or No indicator for Credit Notes being linked to associated invoices. |
Invoice Amount After Adjustments |
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Net Amount Offered* | *The “Net Amount Offered” displayed herein is for indicative purpose only and does not represent a final or binding payment amount.
The Net Amount Offered recalculates daily based on the underlying index rate and days remaining to Invoice Due/Payment Date. |
Invoice Group | If the Invoice Group was created through the Group Invoices option, this will display the relevant Group Name. Refer to Group Invoices section for further information. |
Status | The status of the Invoice Offer group. |
PDFs | This field will indicate Yes or No if PDFs were linked to the invoices. |
INVOICE STATUS | DESCRIPTION |
Buyer Approved Invoice | This is the initial status of the Invoice Offers, indicating the Invoices have been approved by the Buyer. |
FVD Assigned | Future Value Date has been assigned to the Invoice Offer Group. |
Offer Accepted | First step of the accepting the Invoice Offer group has been completed. |
Partially Authorised | Invoice Offer group has been partially authorised and is pending one or more approvers. |
Returned By Bank | The Invoice Offer group could not be processed by bank, these Invoice Offers are available again for selection. |
STEP | ACTION |
1 | Select one or many rows of Invoice Offers to be accepted |
2 | Click Accept Offer and select Accept Offer |
3 | Invoices selected will update with status of Offer Accepted |
STEP | ACTION | ||||||||||||||||||||||||||||||||||||||||||
1 | Select one or many rows of Invoice Offers with the status 'Offer Accepted' to progress with authorisation. | ||||||||||||||||||||||||||||||||||||||||||
2 | Click Authorise and select Authorise | ||||||||||||||||||||||||||||||||||||||||||
3 | Click Authorise from the Context Panel menu to approve transactions in a Ready to Authorise or Partially Authorised status from within the transaction screen. You can also Authorise a transaction from the Pending Transactions screen.
Follow the instructions below that apply to you: Authorise via One Time Password (OTP)
Authorise via Signature Code (SIG)
Authorise via a Push Notification
Authorise via a QR Code
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- If Invoices Offers can be authorised by a single authoriser, the invoices will be immediately sent to ANZ for processing
- If Invoices Offers require authorisation by two or more authorisers, the invoice status will be updated to Partially Authorised.
After the final authorisation the invoices will be immediately sent to ANZ for processing.
COLUMN | DESCRIPTION |
Invoice ID | This column lists the invoice number/reference/ID that was submitted by the Buyer. |
CCY | Currency of the invoice. |
Invoice Amount | Amount of the invoice. |
Adjusted Payment Amount | This column reflects any adjustments made by the Buyer to the original invoice amount. These adjustments could be additional amounts or deductions as agreed between the Buyer and Supplier. |
Credit Notes Applied Amount | If Credit Notes have been applied, this column will display the Invoice Amount (or Adjusted Payment Amount) less sum of Credit Notes. |
Invoice Amount After Adjustments | The Net Amount of the invoice after Adjustments and/ or Credit Note being applied. |
Due Date | The Due Date associated with the invoice. |
Payment Date | Payment Date associated with the invoice. Payment Date is an alternative date (to the invoice due date) that the buyer has instructed these invoices to be paid on. |
Issue Date | Issue Date of the invoice. |
Offer Date | The date the Invoice Offer was made available to the Supplier. |
Future Value Date | If a Future Value Date has been assigned to this group of invoices the date will appear. Refer to Future Value Date section for further information. |
Net Amount Offered* | *The “Net Amount Offered” displayed herein is for indicative purpose only and does not represent a final or binding payment amount.
The Net Amount Offered recalculates daily based on the underlying index rate and days remaining to Invoice Due/ Payment Date. |
Status | The status of the Invoice Offer group. |
View PDFs | This will provide a link to an invoice if a copy of the invoices was submitted by the Buyer. |
To use this function:
STEP | ACTION |
1 | Click Group Invoices |
2 | Insert a helpful identifier into the Invoice Group Name such as ‘cash short Thursday’ |
3 | Select currency of the invoices |
4 | Insert the total net invoice amount that is required |
5 | Click Group Invoices
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6 | If the system selection is accepted, then the invoices can then be Accepted and Authorised. |
The net invoice amount will recalculate daily until the nominated value date.
To use this function:
STEP | ACTION |
1 | Select the Invoice Offer Groups that the future value date needs to be applied to |
2 | Click Value Dates to Assign a Future Value Date |
3 | Select the date |
4 |
Click Assign Future Value Date, or Cancel to cancel the action |
5 | The nominated Future Value Date will now appear in the Future Value Date column of the Invoice Groups |
STEP | ACTION |
1 | Select the Invoice Offer Groups with the future value date that needs to be removed |
2 | Click Value Dates to Remove a Future Value Date |
3 | The Future Value Date will be removed from the Future Value Date column of the Invoice Groups |
QUESTION | ANSWER |
When will the supplier receive payment? | ANZ will typically process the payment within the same business day of receiving instruction from the supplier as to which invoices the supplier wishes to elect for early payment. However, the supplier's local bank could take another 24 hours to clear funds into their account. |
For Suppliers that are registered with different Buyer Payables Programs
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Suppliers will log on to their parent site to access the invoices and reporting for that program, then access the Subsidiary Access tab for each individual programs invoices and reports. |