The Payee List screen allows you to set up and manage a list of beneficiaries that you commonly make payments to so that the beneficiary details can be used for future payments. If your organisation needs to approve payees, each payee must be approved by a user with appropriate permissions before it can be used in a payment.
- Right-click on a row to display the Context Menu where you can View, Edit, Delete, Approve, Reject or to move the payee to a folder you have created
- Click on a row to view the Beneficiary Details
Payee Statuses
You may not see all of the statuses if your organisation has not been set up with the approve payee workflow.
| PAYEE STATUS | DESCRIPTION |
|---|---|
| Pending Approval | The payee has been created and is awaiting approval. Once approved, it will move to an Approved status. |
| Creation Rejected | The creation of a payee has been rejected by an Approver. It will need to be edited if necessary and resubmitted for approval. |
| Modification Pending Approval | The payee details have been modified and are awaiting approval by an Approver. |
| Deletion Pending Approval | The payee has been deleted from the Payee List and is awaiting approval by an Approver. |
| Deleted | The payee has been deleted from the Payee List and is awaiting approval by an Approver. |
| Modification Rejected | The modifications made to a payee or the deletion of a payee has been rejected. |
| Approved | The payee is ready for use. |
Control Bar
| CONTROL BAR ITEM | DESCRIPTION |
|---|---|
| View | Change the View to display payees Awaiting Approval, Active or Rejected or those that are in one of your folders. |
| New | Click New to create a payee. |
| Approve | Approve a payee in a Pending Approval status. |
| Reject | Reject a payee in a Pending Approval status. |
| Actions | Use the Actions menu to perform an action on one or more selected payees. Choose from View, Edit, Delete, Approve, Reject, Move to Folder or Upload Beneficiaries. |
| Group | Group data on the screen by predefined criteria. |
| Filter | Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records. |
| Export | Export the records on screen into a CSV file. |
| Refresh | Refresh the records on screen. |
| Settings | Use Settings to save the View and Group selected. |
Columns
- To sort columns, click the column heading. The column will reorder in ascending order. Click again to order in descending order.
- To customise the column order, click the column you want to move and then drag and drop the column to your preferred order
- To hide columns, right-click any column heading and untick the checkboxes that appear next to the column name in the pop-up
- To reset columns, right-click any column heading, scroll down and click Reset Grid Columns
The application will remember these changes.
| COLUMN | DESCRIPTION |
|---|---|
| Beneficiary ID | The system generated Beneficiary ID. |
| Account | The beneficiary’s account number. |
| Beneficiary Name | The name of the beneficiary. |
| Beneficiary Name (Local Language) | The name of the beneficiary in their local language. |
| My Beneficiary ID | The Beneficiary Code that is typically in your ERP system. |
| Status | The status of the beneficiary. |
| Beneficiary Country | The country the beneficiary resides in. |
| Beneficiary Bank Name | The beneficiary’s Bank Name. |
| Branch Name | The beneficiary’s Bank Branch Name. |
| Swift Code | The beneficiary’s bank Swift Code. |
| Clearing Code | The beneficiary’s Bank local Clearing Code. |
| Beneficiary Bank Country | The beneficiary’s Bank country. |
| Division Name | The Division under which the beneficiary is saved and available for use. |
| Biller Code | The biller’s BPAY Biller Code, as provided by your biller. |
| Reference | The reference number provided to a Biller when a Pay a Bill payment is made. |
| Beneficiary Bank Name (SWIFT) | For Swift BIC beneficiaries, the Bank Name. |
| Bank Branch Name (SWIFT) | For Swift BIC beneficiaries, the Bank Branch Name. |
Beneficiary Details
To view beneficiary details from the Payee List screen, select a payee from the list. Details of the beneficiary are displayed including any errors or alerts associated with the beneficiary.
Beneficiary Details Control Bar
The control bar items displayed at the bottom of the screen are determined by the status of the payee and your user permissions.
| CONTROL BAR ITEM | DESCRIPTION |
|---|---|
| Cancel | Close the Beneficiary Details screen and return to the Payee List screen. |
| Edit | Edit the details of a payee. |
| Approve | Approve a new payee or approve modifications made to a payee. |
| Reject | Reject a new payee or reject modifications made to a payee. |
| Delete | Delete a payee in a Pending Approval, Creation Rejected, Modification Rejected, Modification Pending Approval or Approved status. |
| Beneficiary Audit History | View the Beneficiary Audit History pop-up window. |