The Templates screen allows you to view, create and maintain direct debit templates.
- Right-click on a row to display the Context Menu where you can View, Edit, Submit, Approve, Reject, Recall, Copy, Delete, Create Direct Debit or to move the template to a folder you have created
- Click on a row to view the Template Details screen
If your organisation needs to approve templates, each template must be approved by a user with appropriate permissions before it can be used to create a direct debit.
An Administrator can check or modify Approval Required for Templates in the Division Details Screen.
You may not see all of the statuses if your organisation has not been set up with the approve template workflow.
|Draft||The template has been created and is in a Draft status.|
|Pending Approval||The template has been created and is awaiting approval.|
|Approver Rejected||The template has been rejected by an Approver. It will need to be edited if necessary and resubmitted for approval.|
|Needs Repair||Indicates that there is an error with the template which needs repair before it can be approved.|
|Approved||The template has been approved and is ready for use.|
|Deleted||The template has been deleted.|
|CONTROL BAR ITEM||DESCRIPTION|
|View||Change the View to display templates Pending Approval, Approved or Requires Action or those that are in one of your folders|
|New||Click New to display the Create Direct Debit Template screen.
|Approve||Approve a template in a Pending Approval status.|
|Reject||Reject a template in a Pending Approval status.|
|Actions||Use the Actions menu to perform an action on one or more selected templates. Choose from View, Edit, Submit, Approve, Reject, Recall, Copy, Delete, Create Direct Debit or Move to Folder|
|Group||Group data on the screen by predefined criteria.|
|Filter||Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.|
|Export||Export the records on screen into a CSV file.|
|Refresh||Refresh the records on screen.|
|Settings||Use Settings to save the View and Group selected.|
For information on how to customise grids, click here.
|Template ID||The template has been created and is in a Draft status.|
|Template Name||The name of the template.|
|Template Description||The description of the template.|
|Credit Account||The account number that will be credited with the direct debit funds.|
|Credit Account Name||The account name that will be credited with the direct debit funds.|
|Credit Amount||The amount that will be credited to the Credit Account.|
|Credit Ccy||The currency of the Credit Account.|
|Status||The status of the template.|
|No. of Items||The number of direct debit instructions in the template.|
|Division Name||The name of division under which the template was created.|
|Creation Date||The date and time the template was created.|
To view direct debit template details from the Templates screen, select a template from the list. Details of the template are displayed including any errors or alerts associated with the template.
Template Details Control Bar
The control bar items displayed are determined by the status of the template and your user permissions.
|CONTROL BAR ITEM||DESCRIPTION|
|Reports||View the Template Audit History pop-up window or generate the following Reports for the template: Template Audit Report or Template Summary Report.|
|Edit||Edit a template that is in a Draft, Needs Repair, Approver Rejected or Approved status.|
|Submit||Submit a template for approval.|
|Approve||Approve a new template or approve modifications made to a template.|
|Reject||Reject a new template or reject modifications made to a template.|
|Recall||Recall a template that has been submitted for approval and is in a Pending Approval status. This will change the status of the template to Draft in order to enable editing.|
|Copy||Copy the details of a template into a new template.|
|Delete||Delete a template in a Draft, Needs Repair, Approver Rejected or Approved status.|
|Create Direct Debit||Create Direct Debit from a template.|
|Template Audit History||Displays a Direct Debit Template Audit History pop-up window that shows the actions performed on a user by an Administrator. Click on the action hyperlinks to view event history information.
If you need the information in a CSV or PDF format, generate a Template Audit Report.
|Close||Close the Templates Details screen and return to the Templates screen.|