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Create Cheque Payment Template (Asia & Pacific)

Geography: This article is applicable for ANZ Transactive - Global customers banking in Pacific Islands and Laos.
Full details are available in Features by Geography.
About Cheque Payment Templates (Asia & Pacific)

What is a Cheque Payment Template?

A cheque payment template allows you to setup frequently used cheque payment instructions to prepare a physical bank or customer cheque. Cheque Payments can include single or multiple cheques using a payment method available in your region, e.g., Bank Cheque or Customer Cheque.
Once successfully created, you can use the preconfigured template to create your cheque payment instructions.
For more information, please refer to Asia & Pacific Payment Types.

Payment Template Rules for Cheque Payments

  • Fixed Payment Templates: Fields added in the template cannot be edited when this template is used to create a payment. To edit the Amount, Details of Payment and Invoice Details fields in the payment created from the template, please select Allow Modification in the Beneficiary Details screen.
  • Payment instructions within a template are not considered mandatory, as additional information can be added at time of payment, including payment amount, FX rates, additional information, etc.
  • Confidential indicator will be enabled for selection for users with Confidential Payments entitlements.
  • Individual Debits indicator will be enabled for selection when two or more beneficiaries have been added to the payment template.
  • Foreign Currency: FX Carded rate will be subject to change on the value date of the payment. FX Contract rate will require a valid contract obtained from your local ANZ Markets dealer at time of payment.

Who can create a cheque payment template

  • Eligible users with Initiator and account access can create and manage a cheque payment template based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Initiator
    • Initiate/Authorise
    • Full Access
  • Only users who are entitled to Confidential Payments will be able to view, edit and approve payments created from a template when the confidential indicator selected.
Payment template input screens
Cheque Payment Template screen
The following is an example of a cheque payment template screen with fields including the template name and template group. All other fields replicate the Cheque Payment screen.
Templates - Cheque Payment.png
Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, cheque delivery details, payment reference, remittance and invoice details.
Templates - Beneficiary Payment Details screen (Chq).png
Beneficiary Details screen
The following image is an example of the Beneficiary Details screen with fields including the beneficiary's name, address, account and beneficiary email address.
Templates - Beneficiary Details screen.png

Create a payment template

To create an Asia & Pacific cheque payment template, follow the steps below:

STEP ACTION
1 Click Asia & Pacific Payments > Templates menu.
2 Click New on the Control Bar.
3 Click Cheque Payment Template.
4 Enter a Template Name up to 70 characters. This will become the Template Name when you create a payment from the template.
5 If required, select Template Group.
6 If required, select the Fixed Payment Template checkbox to restrict fields from being edited when creating the payment.
7 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
The Bank/Branch field will prepopulate from the Division selected.
8 Select the Debit Account.
9 Select the Payment Method. Choose from:
  • Bank Cheque
  • Customer Cheque
10 If required, select the Payment Currency, if different from the debit account currency.
The net Payment Amount will be populated when the Beneficiary amount(s) are entered.
11 If required, select Confidential to restrict access to view, edit and approve the payment created from the template.
12 If required, select Individual Debits to display a separate debit entry for every credit on your account statement report.
13 Click Add to add one or more beneficiary details using the following options:
Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
Currently, new beneficiaries cannot be saved to your Beneficiaries menu.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field.
2 Enter Beneficiary Name up to 35 characters.
3 Enter Beneficiary Address up to 35 characters per line and City.
4 Select Country or Region.
5 Enter the Beneficiary's Account Number.
6 If required, enter a Beneficiary email address to send a Beneficiary Advice
  • Separate email addresses by a comma
  • Email addresses cannot exceed 255 characters
  • Emails will be sent to the beneficiary when payment status is Closed
7 Click Procced
8 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
14 If required, enter a Payment Reference up to 20 characters.
15 Enter the Beneficiary payment Amount.
16 If required, click Details icon to view and update additional beneficiary information. Fields available:
Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary Name up to 35 characters.
2 Add or edit Beneficiary Address up to 35 characters per line and City.
3 Add or edit Beneficiary Account.
4 Add or edit Email Address(es) up to 255 characters.
5 Add or edit Beneficiary Amount.
If required for Fixed Templates, select Allow Modifications to be made at time of payment.
6 Add or edit Payment Reference up to 20 characters.
7 If required, select Charges for:
  • Ours
  • Shared (default)
  • Beneficiary
8 Select cheque Delivery Method. Choose from:
  • Courier to Beneficiary
  • Mail to Beneficiary
  • Mail to my Organisation
  • Pick up by Beneficiary
  • Pick up by my Organisation
9 If required, enter Payable Location.
10 If required, enter Print Location.
11 If required, enter Mailing Address.
12 If required, enter Remittance Information up to 140 characters and will appear on the Beneficiary Advice and Payment Details Report.
If required for Fixed Templates, select Allow Modifications to be made at time of payment.
13 If required, enter Invoice Details up to 80 x 60 lines and will appear on the Beneficiary Advice and Payment Details Report.
If required for Fixed Templates, select Allow Modifications to be made at time of payment.
14 Click Save.
17 If required, repeat above steps to add each beneficiary to the template.
18 If required, choose Rate Type:
  • Carded - FX rate is indicative only and subject to change at any time without notice
  • Contract - enter booked Contract ID and FX Rate
19 Click Save.
20 Click Close to return to the Create Payment Template screen.
21 Click Close to return to the Templates screen.

Next Steps

When the template has been successfully saved, the next steps can be:

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