Full details are available in Features by Geography.
For more information, please refer to the Beneficiary Audit Report.
For more information about the screen and field name changes, please refer to November Announcements 2024.
About Beneficiaries screen
The Beneficiaries screen allows you to create and manage, including approve, edit, delete and reject a list of your stored beneficiaries. The Beneficiaries grid provides information including, beneficiary name, address and account details, as well as the beneficiary bank information. The stored and approved beneficiary can be added to payment instructions.
If your organisation requires Beneficiaries to be approved, eligible users with appropriate Manage Payment permissions must approve the beneficiary before it can be used in a payment.
For more information, please refer to Role Permissions and User Permissions.
- Right-click on a row to display the Context Menu to Approve, Delete, Edit, Reject, View or to move the beneficiary to a folder you have created
- Click on a row to view the Beneficiary Details
Beneficiary Statuses
BENEFICIARY STATUS | DESCRIPTION |
---|---|
Pending Approval | The beneficiary has been created and is awaiting approval. Once approved, it will move to an Approved status. |
Creation Rejected | The creation of a beneficiary has been rejected by an Approver. It will need to be edited if necessary and resubmitted for approval. |
Modification Pending Approval | The beneficiary details have been modified and are awaiting approval by an Approver. |
Deletion Pending Approval | The beneficiary has been deleted from the Beneficiaries screen and is awaiting approval by an Approver. |
Deleted | The beneficiary has been deleted from the Beneficiaries screen and is awaiting approval by an Approver. |
Modification Rejected | The modifications made to a beneficiary, or the deletion of a beneficiary has been rejected. |
Approved | The beneficiary is ready for use. |
Control Bar
CONTROL BAR ITEM | DESCRIPTION |
---|---|
View |
|
New | Click New to create a beneficiary. |
Approve | Approve a beneficiary in a Pending Approval status. |
Reject | Reject a beneficiary in a Pending Approval status. |
Actions | Use the Actions menu to manage beneficiaries, upload SWIFT beneficiaries or move beneficiaries to a folder. |
Group | Group data on the screen by predefined criteria. |
Filter | Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records. |
Export | Export the records on screen into a CSV file. |
Refresh | Refresh the records on screen. |
Settings | Use Settings to:
|
Columns
- To sort columns, click the column heading to reorder in ascending or descending order.
- To customise the column order, click the column then drag and drop to your preferred order
- To hide columns, right-click the column heading and untick the checkboxes next to the column name
- To reset columns, right-click any column heading, scroll down and click Reset Grid Columns
The application will remember these changes.
Please refer to the Create Beneficiary and Edit Beneficiary to manage these beneficiary types.
COLUMN | DESCRIPTION |
---|---|
Beneficiary alert status | Indicated by an orange alert icon, this indicates that the Beneficiary has both domestic and international clearing codes. |
Beneficiary ID | System generated Beneficiary ID. |
Beneficiary Name | Legal entity or registered legal entity name of the beneficiary. |
Beneficiary Name (Local Language) | Legal entity or registered legal entity name in the local language. |
Beneficiary Country or Region | Country or region where the beneficiary resides. |
My Beneficiary ID | Unique beneficiary code, typically registered in your ERP system. |
Beneficiary Bank Name | Beneficiary bank name. |
Branch Name | Beneficiary Bank Branch Name. |
Beneficiary Bank Country or Region | Beneficiary bank country or region. |
Account Number/IBAN | Beneficiary account number or IBAN. |
Status | Status of the stored beneficiary details. |
SWIFT Code | Beneficiary bank SWIFT code. |
Clearing Code | Beneficiary Bank's local Clearing Code. |
Division Name | Division under which the beneficiary is saved and available for use. |
Biller Code | Biller’s BPAY Biller Code, as provided by your biller. |
Reference | Reference number provided to a Biller when a Pay a Bill payment is made. |
Beneficiary Details
To view beneficiary details from the Beneficiaries screen, select a beneficiary from the grid. Details of the beneficiary are displayed including any errors or alerts associated with the beneficiary.
Beneficiary Details Control Bar
The control bar items are determined by the status of the beneficiary and your user permissions.
CONTROL BAR ITEM | DESCRIPTION |
---|---|
Close | Close the Beneficiary Details screen and return to the Beneficiaries screen. |
Edit | Edit the details of a beneficiary. |
Approve | Approve a new beneficiary or approve modifications made to a beneficiary. |
Reject | Reject a new beneficiary or reject modifications made to a beneficiary. |
Delete | Delete a beneficiary in a Pending Approval, Creation Rejected, Modification Rejected, Modification Pending Approval or Approved status. |
Beneficiary Audit History | View the Beneficiary Audit History pop-up window. |