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Australia & New Zealand - Manage periodic payments

Geography: This article is applicable for ANZ Transactive Global customers banking in Australia and New Zealand.
Full details are available in Features by Geography.
Approve periodic payment schedule
  • If your organisation has Approval Required for Templates selected from Administration > Other Settings > Division details screen, then the Periodic Payment schedule requires approval
  • For each scheduled instance when the Periodic Payment is due, the Periodic Payment instance requires approval from the Current Payments screen or My approvals Workspace widgets
  • Eligible users with Payment Management role permissions and account access, Payment Templates entitlements and approval access can approve a Periodic Payment schedule. For more information, please refer to Role Permissions and User Permissions.

Periodic Payment Schedules

Follow the steps below to approve a periodic payment schedule that is in a Pending Approval status.

Use Method 1, 2 or 3 to approve several periodic payments at the same time.
STEP ACTION
1 Go to the Payments > Periodic Payments screen
2

Click View > Pending Approval from the Control Bar to view all periodic payments schedules Pending Approval. If required, you can further refine the periodic payments on screen by using Filter or Sort: 

  • Use Filter on the Control Bar. Enter criteria into one or more text boxes that are under each column heading to display matching records.
  • Sort columns by clicking on the column heading. The column will reorder in ascending order. Click again to order in descending order.
3

Use one of the following methods to approve the periodic payment schedule:

  • Method 1: Select the periodic payment(s) and click Approve on the Control Bar
  • Method 2: Right-click on the periodic payment(s) and click Approve on the Context Menu
  • Method 3: Select the periodic payment(s) and click Actions > Approve on the Control Bar
  • Method 4: Click on the periodic payment to display the View Periodic Payment Domestic Payment screen and then click Approve on the Control Bar
RESULT: A confirmation message is displayed advising that the periodic payment(s) has been approved and the periodic payment status changes to Active.

Next Steps

  • Based on the approved schedule instructions, a payment instance is created approximately seven days before the value date.
  • The payment instance will be available to view and approve in the Current Payments screen. Look for Pending Approval payments with a PPY Template Name prefix.
  • You can receive notifications for Periodic Payment instances by enabling 'Transactions Pending Authorisation' from your User profile and preferences settings.
View periodic payments

Periodic Payment Schedules

Follow the steps below to view a summary of a periodic payment schedule from the grid or view the full details of the schedule to display additional information. To view a sample of the Periodic Payment Details screen, visit Australia & New Zealand - Periodic Payments screen.

STEP ACTION
1 Go to the Payments > Periodic Payments screen
2

Locate the periodic payment you want to view. There are several ways to view a payment template: 

  • Use the View menu if you are looking for a periodic payment in a particular status. Choose from Pending Approval, Active, Deleted or Requires Action.
  • Use Filter on the Control Bar. Enter criteria into one or more text boxes that are under each column heading to display matching records.
  • Sort columns by clicking on the column heading. The column will reorder in ascending order. Click again to order in descending order.
3

Use one of the following methods to view the View Periodic Domestic Payments screen:

  • Method 1: Click on the periodic payment in the list
  • Method 2: Right-click on the periodic payment and click View on the Context Menu
  • Method 3: Select the periodic payment and click Actions > View on the Control Bar
Edit periodic payments
  • Periodic Payments in a Pending Approval status can be edited after the Periodic Payment has been rejected.
  • If the active Periodic Payment is edited and your organisation has Approval Required for Templates selected from Administration > Other Settings > Division Details Screen, then the Periodic Payment schedule requires approval.
  • Eligible users with Payment Management role permissions and account access and Payment Templates entitlements can edit a Periodic Payment schedule. For more information, please refer to Role Permissions and User Permissions.
  • Editing a Periodic Payment's Recurrence Details will remove its existing schedule and create a new schedule.

Periodic Payment Schedules

Follow the steps below to edit the details of a periodic payment schedule that is in a Draft, Expired, Active or Approver Rejected status.  

STEP ACTION
1 Go to the Payments > Periodic Payments screen
2

Locate the periodic payment and use one of the following methods to move the periodic payment into edit mode:

  • Method 1: Right-click on the periodic payment and click Edit on the Context Menu
  • Method 2: Select the periodic payment and click Actions > Edit on the Control Bar
  • Method 3: Click on the periodic payment to display the View Periodic Domestic Payment screen and then click Edit on the Control Bar
3

Edit the periodic payment as required

Click Edit Recurrence Details if you need to edit Recurrence Details and the periodic payment is in an Active status.
A pop-up message will appear "Editing a Periodic Payment's Recurrence Details will remove its existing schedule and create a new schedule." Click Edit Recurrence Details to continue to edit the details.
4 Click Review & Submit.
5

Click Submit

RESULT:

  • If your organisation requires Templates to be approved, a confirmation pop-up window is displayed advising that the periodic payment has been submitted for approval. The periodic payment will need to be approved (or rejected) before it can be used to create a payment. 
  • If your organisation does not require Templates to be approved, a confirmation pop-up window is displayed, and the periodic payment is active and will begin to create payments as per the schedule
Reject periodic payments
  • Periodic Payments in a Pending Approval status can be rejected after the Periodic Payment has been created.
  • Eligible users with Payment Management role permissions and account access and Payment Templates entitlements can reject a Periodic Payment schedule. For more information, please refer to Role Permissions and User Permissions.

Periodic payment schedules

Follow the steps below to reject the details of a periodic payment schedule that is in a Pending Approval status.

Use Method 1, 2 or 3 to reject several periodic payments at the same time.
STEP ACTION
1 Go to the Payments > Periodic Payments screen
2

Click View > Pending Approval from the Control Bar to view all periodic payments Pending Approval. If required, you can further refine the periodic payments on screen by using Filter or Sort: 

  • Use Filter on the Control Bar. Enter criteria into one or more text boxes that are under each column heading to display matching records.
  • Sort columns by clicking on the column heading. The column will reorder in ascending order. Click again to order in descending order.
3

Use one of the following methods to reject the periodic payment:

  • Method 1: Select the periodic payment(s) and click Reject on the Control Bar
  • Method 2: Right-click on the periodic payment(s) and click Reject on the Context Menu
  • Method 3: Select the periodic payment(s) and click Actions > Reject on the Control Bar
  • Method 4: Click on the periodic payment to display the View Periodic Domestic Payment screen and then click Reject on the Control Bar
4

Select a reason for rejecting the periodic payment(s):

  • Incorrect Details Entered
  • Unrecognised Periodic Payment
  • Duplicate Periodic Payment
  • Other - manually enter reason
5

Click Ok

RESULT: A confirmation message is displayed advising that the periodic payment(s) has been rejected and the periodic payment status changes to Approver Rejected.
Delete periodic payments
  • Periodic Payments in a Draft, Pending Approval, Active, or Approver Rejected status can be deleted.
  • Eligible users with Payment Management role permissions and account access and Payment Templates entitlements can delete a Periodic Payment schedule. For more information, please refer to Role Permissions and User Permissions.

Periodic Payment Schedules

Follow the steps below to reject the details of a periodic payment schedule.

Use Method 1 or 2 to delete several periodic payments at the same time.
STEP ACTION
1 Go to the Payments > Periodic Payments screen
2

Locate the periodic payment and use one of the following methods to delete it:

  • Method 1: Right-click on the periodic payment(s) and click Delete on the Context Menu
  • Method 2: Select the periodic payments(s) and click Actions > Delete on the Control Bar
  • Method 3: Click on the periodic payment to display the View Periodic Domestic Payment screen and then click Delete on the Control Bar
3

Click Yes in the confirmation pop-up window

RESULT: A confirmation message is displayed advising that the periodic payments(s) has been deleted and no further payment instructions will be created. The periodic payment status will change to Deleted. To view your Deleted status Periodic Payments, use the View menu and select Requires Action.

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