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Australia & New Zealand - Periodic payments

Geography: This article is applicable for ANZ Transactive Global customers banking in Australia and New Zealand.
Full details are available in Features by Geography.
  • Recurrences can be scheduled in month intervals only, e.g., every 1 for monthly, every 3 for quarterly, or every 12 for yearly. Month intervals between 1 to 12 are also available.
  • Eligible users with Payment Management role permissions and account access and Payment Templates entitlements can create a Periodic Payment schedule. For more information, please refer to Role Permissions and User Permissions.
  • The Domestic Salary Payment option is only available if you have the Payroll entitlement. If selected, only users with this entitlement will be able to view and action the payment.

Periodic payment schedules

Periodic Payments allow you to establish a schedule to manage Direct Entry (AU) or Domestic (NZ) recurring payments. If your organisation is set up to approve templates, a new periodic payment will need to be approved by users with the correct permissions prior to being active. Once active, a payment is created from the schedule approximately seven days before the Value Date and will be available to view and approve in the Current Payments screen.

Follow the steps below to create a monthly periodic payment schedule.

Australia - Create Periodic Payment

There are multiple ways to create a Periodic Payment. Please choose from one of the following methods:

Method 1: Use a Payment Template
To reduce the risk of fraud, ANZ recommends you always validate beneficiary details when using a template.
To create a payment template, please refer to Australia - Domestic payment template.

To create a Periodic Payment using an existing Direct Entry payment template follow the steps below:

STEP ACTION
1 Go to Payments > Periodic Payments.
2 Click New on the Control Bar.
3 Click Use Payment Template.
4 Search and select a Direct Entry payment type template from the list, then click Yes.
5 Click Review & Submit.
6

Click Submit to submit the periodic payment schedule.

RESULT: Periodic Payment has been submitted successfully and is pending approval from the Periodic Payments screen. No schedule is currently set. 

  • If your organisation requires Templates to be approved, a confirmation pop-up window is displayed advising that the periodic payment has been submitted for approval. The periodic payment will need to be approved (or rejected) before it can be used to create a payment. 
  • If your organisation does not require Templates to be approved, a confirmation pop-up window is displayed, and the periodic payment is active and will begin to create payments as per the schedule.
7 Click OK to return to the Periodic Payments screen.
Method 2: Create a Periodic Domestic Payment

To create a Periodic Domestic or Domestic Salary Payment, follow the steps below:

STEP ACTION
1 Go to Payments > Periodic Payments.
2 Click New on the Control Bar.
3 Click Periodic Domestic Payment or Periodic Domestic Salary Payment.
4 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
5 Select the account the funds will be debited From.
6 Repeats is defaulted to Monthly as this currently is the only frequency available.
7

From the Repeats Every drop-down list, select 1 to 12 month intervals.

  • Choose 1 to create a payment instance monthly
  • Choose 3 to create a payment instance quarterly
  • Choose 6 to create a payment instance half yearly
  • Choose 12 to create a payment instance yearly
  • Or choose another month interval as required
8

From the Repeats On drop-down, select the specific day of the month that will be the value date for the payment instance.

If you select 29, 30 or 31 the following is displayed: “Warning: You have selected a day that is not valid for all months. Payments for invalid dates will be generated with value dates on the last business day of the month, or the following business day.”
9 Select a Start Date (current day plus one) from the calendar for when the payment instances will start to generate and choose an Ends option for when the payment instances should stop. It can end with a given End Date, or it can end After a number of occurrences. Up to 60 occurrences can be added.
10

Select an option for how to manage Non-Business Days:

  • Process on previous business day, e.g. if run date is Saturday 15th, Value Date of the direct debit instance will be the Friday 14th.
  • Process on next business day, e.g. if run date is Saturday 15th, Value Date of the direct debit instance will be the Monday 17th.
11 Enter a Periodic Payment Name up to 16 characters. This will become the Payment Name when you create a payment from the template.
12 Enter a Periodic Payment Description up to 40 characters.
13 Enter a Periodic Payment Reference up to 18 characters. This will appear as part of the narrative on the credit account and receiver's statements and on payment reports.
14 If required, select a Confidential Data Group from the drop-down list.
15 Enter a Statement Narrative up to 40 characters. This will appear as part of the narrative on the credit account statement.
16 Select a Direct Entry User ID from the drop-down list.
17 If required, select the Disable Beneficiary changes for Payments created from this Periodic Payment checkbox if you need to prevent users adding new beneficiaries or editing details of existing beneficiary in payments created from this periodic payment.
18

Beneficiary Details

To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a periodic payment.

Control Bar

CONTROL BAR ITEM DESCRIPTION
Add Add individual Beneficiary details to the periodic payment instruction.
Remove Tick the checkbox next to the Beneficiary details, then click Remove.
Batch Defaults Update Batch Defaults for Direct Entry payments, including the trace account, transaction code and remitter name for every subsequent beneficiary added.
Filter Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.

Click Add to add a payment instruction to the list.
19

Add Beneficiary

Add Beneficiary from your Beneficiaries screen.
Click in the Beneficiary Name field and select a beneficiary from the drop-down list. You can also use the Search Beneficiary feature to find a beneficiary in your Beneficiaries screen.
Add New Beneficiary

  1. Click in the Beneficiary Name field and click Add New Beneficiary

    If Add New Beneficiary isn't visible, you do not have entitlements to create Beneficiaries.
  2. Enter the Beneficiary Name.
  3. Enter the 6-digit BSB associated to the Beneficiary Account Number (no spaces or hyphens).
  4. If required, enter an Email Address to email a Beneficiary Advice.
  5. Enter the beneficiary's Beneficiary Account Number (no spaces or hyphens).
  6. Click Proceed.
20 Enter the Amount to remit to the beneficiary.
21

If required, click Beneficiary Payment Details to update the following:

  1. Lodgement Reference - The Lodgement Reference contains the Periodic Payment Reference and can be changed for this beneficiary if required. The lodgment Reference can be up to 18 characters and will appear as part of the narrative on the debit account and beneficiary's statement and on payment reports.
  2. Remitter Name - The debit account short name is displayed in Remitter Name and can be changed for this beneficiary if necessary. The Remitter Name can be up to 16 characters and will appear as part of the narrative on the beneficiary's statement.
  3. Trace Account - Trace Account will default with the debit account but can be changed for each individual beneficiary, if required.
  4. Transaction Code - Transaction Code will default with an initial value but can be changed for each individual beneficiary, if required. Transaction Codes available:
    • 50 - General Payment
    • 53 - Payroll
    • 54 - Pension
    • 56 - Dividend
    • 57 - Debenture Interest
  5. If required, enter Remittance Information.
  6. If required, enter Invoice Details.
  7. If required, tick the Email Beneficiary Advice checkbox to send an advice to the Beneficiary.

Click Save to exit this popup window.
22 Repeat above steps to add each beneficiary to the periodic payment.
23 Click Review & Submit.
24

Click Submit to submit the periodic payment schedule.

RESULT: Periodic Payment has been submitted successfully and is pending approval from the Periodic Payments screen. No schedule is currently set.

  • If your organisation requires Templates to be approved, a confirmation pop-up window is displayed advising that the periodic payment has been submitted for approval. The periodic payment will need to be approved (or rejected) before it can be used to create a payment. 
  • If your organisation does not require Templates to be approved, a confirmation pop-up window is displayed, and the periodic payment is active and will begin to create payments as per the schedule.
25 Click OK to return to the Periodic Payments screen.
New Zealand - Create Periodic Payment

There are multiple ways to create a Periodic Payment. Please choose from one of the following methods:

Method 1: Use a Payment Template
To reduce the risk of fraud, ANZ recommends you always validate beneficiary details when using a template.
To create a payment template, please refer to New Zealand - Domestic payment template.

To create a Periodic Payment using a Domestic payment template follow the steps below:

STEP ACTION
1 Go to Payments > Periodic Payments.
2 Click New on the Control Bar.
3 Click Use Payment Template.
4 Search and select a Domestic payment type template from the list, then click Yes.
5 Click Review & Submit.
6

Review the periodic payment details and click Submit to submit the periodic payment.

RESULT: Periodic Payment has been submitted successfully and is pending approval from the Periodic Payments screen. No schedule is currently set.

  • If your organisation requires Templates to be approved, a confirmation pop-up window is displayed advising that the periodic payment has been submitted for approval. The periodic payment will need to be approved (or rejected) before it can be used to create a payment. 
  • If your organisation does not require Templates to be approved, a confirmation pop-up window is displayed, and the periodic payment is active and will begin to create payments as per the schedule.
7 Click OK to return to the Periodic Payments screen.
Method 2: Create a Periodic Domestic Payment

To create a Periodic Domestic or Domestic Salary Payment, follow the steps below:

STEP ACTION
1 Go to Payments > Periodic Payments.
2 Click New on the Control Bar.
3 Click Periodic Domestic Payment or Periodic Domestic Salary Payment.
4 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
5 Select the account the funds will be debited From.
6 Repeats is defaulted to Monthly as this currently is the only frequency available.
7

From the Repeats Every drop-down list, select 1 to 12 month intervals.

  • Choose 1 to create a payment instance monthly
  • Choose 3 to create a payment instance quarterly
  • Choose 6 to create a payment instance half yearly
  • Choose 12 to create a payment instance yearly
  • Or choose another month interval as required
8

From the Repeats On drop-down, select the specific day of the month that will be the value date for the payment instance.

If you select 29, 30 or 31 the following is displayed: “Warning: You have selected a day that is not valid for all months. Payments for invalid dates will be generated with value dates on the last business day of the month, or the following business day.”
9 Select a Start Date (current day plus one) from the calendar for when the payment instances will start to generate and choose an Ends option for when the payment instances should stop. It can end with a given End Date, or it can end After a number of occurrences. Up to 60 occurrences can be added.
10 Enter a Periodic Payment Name up to 16 characters. This will become the Payment Name when you create a payment from the template.
11 Enter a Periodic Payment Description up to 40 characters.
12

If required, complete your account details as follows:

  • Particular - Enter Particulars up to 12 characters that will appear as part of the narrative on the beneficiary's statement.
  • Code - Enter a Code up to 12 characters that will appear as part of the narrative on the debit account and beneficiary's statement.
  • Reference - Enter a Periodic Payment Reference up to 18 characters. This will appear as part of the narrative on the credit account and receiver's statements and on payment reports.
13 If required, select a Confidential Data Group from the drop-down list.
14 If required, select the Individual Debits checkbox to display a separate debit entry for every credit on your account statement report.
15 If required, select the Disable Beneficiary changes for Payments created from this Periodic Payment checkbox if you need to prevent users adding new beneficiaries or editing details of existing beneficiary in payments created from this periodic payment.
16

Beneficiary Details

To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a periodic payment.

Control Bar

CONTROL BAR ITEM DESCRIPTION
Add Add individual Beneficiary details to the periodic payment instruction.
Remove Tick the checkbox next to the Beneficiary details, then click Remove.
Batch Defaults Update Batch Defaults for Direct Entry payments, including the trace account, transaction code and remitter name for every subsequent beneficiary added.
Filter Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.

Click Add to add a payment instruction to the list.
17

Add Beneficiary

Add Beneficiary from your Beneficiaries screen.
Click in the Beneficiary Name field and select a beneficiary from the drop-down list. You can also use the Search Beneficiary feature to find a beneficiary in your Beneficiaries screen.
Add New Beneficiary

  1. Click in the Beneficiary Name field and click Add New Beneficiary.

    If Add New Beneficiary isn't visible, you do not have entitlements to create Beneficiaries.
  2. Enter the Beneficiary Name.
  3. Enter the Beneficiary Account Number. 
    1. 2-digit bank ID.
    2. 4-digit branch ID.
    3. 7-digit account.
    4. 2–3-digit suffix.
  4. If required, enter an Email Address to email a Beneficiary Advice.
  5. Click Proceed.
18 If required, enter Particular up to 12 characters that will appear as part of the narrative on the beneficiary's statement.
19 If required, enter Code up to 12 characters that will appear as part of the narrative on the debit account and beneficiary's statement.
20 If required, enter Reference up to 12 characters that will appear as part of the narrative on the beneficiary's statement.
21 Enter the Amount to remit to the beneficiary.
22

If required, click Beneficiary Payment Details to update the following:

  1. Remitter Name - The debit account short name is displayed in Remitter Name and can be changed for this beneficiary if necessary. The Remitter Name can be up to 16 characters and will appear as part of the narrative on the beneficiary's statement.
  2. Transaction Code - Transaction Code will default with an initial value but can be changed for each individual beneficiary, if required. Transaction Codes available:
    • 50 - General Payment
    • 53 - Payroll
  3. If required, enter the Beneficiary Particular, Code and Reference.
  4. If required, enter Remittance Information.
  5. If required, enter Invoice Details.
  6. If required, tick the Email Beneficiary Advice checkbox to send an advice to the Beneficiary.

Click Save to exit this popup window.
23 Repeat above steps to add each beneficiary to the periodic payment.
24 Click Review & Submit.
25

Review the periodic payment details and click Submit to submit the periodic payment.

RESULT: Periodic Payment has been submitted successfully and is pending approval from the Periodic Payments screen. No schedule is currently set.

  • If your organisation requires Templates to be approved, a confirmation pop-up window is displayed advising that the periodic payment has been submitted for approval. The periodic payment will need to be approved (or rejected) before it can be used to create a payment. 
  • If your organisation does not require Templates to be approved, a confirmation pop-up window is displayed, and the periodic payment is active and will begin to create payments as per the schedule.
26 Click OK to return to the Periodic Payments screen.

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