What is a Direct Debit template?
Australian Direct Debit templates allow you to setup frequently used direct debit instructions to withdraw funds from AUD accounts domiciled in Australia and belonging to approved payers. The funds are then deposited into an Australia-domiciled AUD account registered in ANZ Transactive Global.
Direct Debits containing between 1 and 100,000 instructions, up to a maximum total value of $99,999,999,999.99.
Once successfully created, you can use the preconfigured template to create your direct debit instructions.
Direct Debit template rules
- Disable Payer changes prevent users from adding or editing any payers when a direct debit is created from a template.
- Fields marked with an asterisk (*) within a template are considered mandatory. Additional information can be added at time of direct debit, including value date, and release time.
- Template Approvals are required if your organisation needs Approval for templates when creating, editing or deleting a template. Once approved, the template can be used to create a direct debit.
- New Payers added to a template may need to be approved before the template can be used to create a direct debit.
Direct Debit Template screen
The following image is an example of a Direct Debit Template screen with fields including the division, account, template name and description, direct entry user ID, and payer details.
Payer Details screen
The following image is an example of a Payer Details screen to manually add a Payer with the Payer Name, Email Address and Payer BSB & Account Number.
Payer Direct Debit Details screen
The following image is an example of a Payer Direct Debit Details screen to input or edit additional payer and direct debit details.
Create Direct Debit Template (Australia)
To create a direct debit template, follow the steps below:
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1 |
Click Receivables > Templates menu. | ||||||||||||||||||||||||||
2 |
Click New on the Control Bar. | ||||||||||||||||||||||||||
3 |
Click Direct Debit Template. | ||||||||||||||||||||||||||
4 |
If required, select the Division the direct debit will be made from. If you are entitled to more than one division, you can set a default division for future direct debits. |
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5 |
Select the Account the funds are to be credited to. | ||||||||||||||||||||||||||
6 |
Enter a Template Name up to 16 characters. This will become the Direct Debit Name when you create a direct debit from the template. | ||||||||||||||||||||||||||
7 |
Enter a Template Description up to 40 characters. | ||||||||||||||||||||||||||
8 |
Enter a Direct Debit Reference up to 18 characters. This will appear as part of the narrative on the debit account and payer's statements and on direct debit reports. | ||||||||||||||||||||||||||
9 |
Enter a Statement Narrative up to 40 characters. This will appear as part of the narrative on the debit account statement. | ||||||||||||||||||||||||||
10 |
Select a Direct Entry User ID. | ||||||||||||||||||||||||||
11 |
If required, select the Disable Payer changes for Direct Debits created from this template checkbox to prevent users adding or editing payer details in direct debits created from this template. | ||||||||||||||||||||||||||
12 |
To reduce the risk of fraud, ANZ recommends you always confirm payer details when processing a direct debit.
Control Bar
Click Add to add one or more payer details using the following options: Add Payer from your Payer list
Search and select the Payer from the Payer Name field, then proceed to next steps. If required, click Add again to add additional payers.
Add New Payer
Users must have entitlements to create new payers to complete these steps.
New Payers will automatically be added to your Payer List.
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13 |
If required, add or edit the Reference up to 18 characters and will appear as part of the narrative on the credit account and payer's statement and on direct debit reports. | ||||||||||||||||||||||||||
14 |
Enter the Amount to collect from the payer or leave the amount as zero (then enter the amount when you create the direct debit from the template). | ||||||||||||||||||||||||||
15 |
If required, click Payer Direct Debit Details icon to view or update additional payer information: Add or update Payer Direct Debit Details
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| 16 |
Do you wish to continue the direct debit template at a later stage?
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17 |
Click Review & Submit. | ||||||||||||||||||||||||||
18 |
Click Submit. RESULT:
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Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the direct debit template, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the direct debit template.
Mandatory field validations:
Next Steps
When the direct debit template has been successfully submitted for approval and is in a Pending Approval status, the next steps can be:
- Approve Direct Debit Template or,
- Reject Direct Debit Template back to the initiator for editing or deleting.
When the direct debit template has been successfully approved and is in an Approved status, the next steps can be:
- Use Direct Debit Template
- Manage direct debit templates to copy, delete, edit, recall, reject, submit or view.