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Create Book Transfer Template (Indonesia)

Geography: This article is applicable for ANZ Transactive - Global customers banking in Indonesia.
Full details are available in Features by Geography.
About Book Transfer Templates

What is a Book Transfer template?

A Book Transfer template allows you to transfer funds from your Indonesia domiciled account registered to ANZ Transactive - Global, to a beneficiary's ANZ account within Indonesia.
Once successfully created, you can use the preconfigured template to create your payment instructions.

For more information, please refer to Asia & Pacific Payment Types.

Payment Template Rules for Book Transfer templates

  • Non-fixed payment templates: When creating a payment from a template, some fields cannot be edited, including the division, bank/branch, debit account and payment method.
  • Fixed payment templates: When creating a payment from a fixed template, additional fields will be restricted if 'Allow Modifications' checkbox has not been selected, including the amount, details of payment and invoice details.
  • Individual Debits indicator will be enabled for selection when two or more beneficiaries have been added to the payment template.
  • Payment instructions within a template are not considered mandatory, as additional information can be added at time of payment, including payment amount, additional information, etc.

Who can create a Book Transfer template?

  • Eligible users with Initiator and account access can create and manage a Book Transfer template based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Initiator
    • Initiate/Authorise
    • Full Access
  • Only users who are entitled to Payroll payments will be able to view, edit, and approve payments when the Payroll indicator is selected.
Payment template input screens
Domestic Payment Template screen
The following is an example of a domestic payment template screen with fields including the template name and template group. All other fields replicate the Book Transfer screen.
BKT template screen.png
Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, beneficiary bank details, payment reference, remittance, and invoice details.
BKT Beneficiary Details template screen.png
Beneficiary Details screen
The following image is an example of the Beneficiary Details screen with fields including the beneficiary's name, address, account, and beneficiary email address.
ACH (SKN) Beneficiary Details screen.png

Create a payment template

There are multiple ways you can create a domestic payment template using the Book Transfer payment method from the Asia & Pacific Payments menu. Choose from the following options:

  1. Click Templates > New (see step-by-step instructions below)
  2. Click Approve Payments > select payment > Actions > Create Template
  3. Click Current Payments > select payment > Actions > Create Template
  4. Click Past Payments > select payment > Actions > Create Template

To create a domestic payment template, follow the steps below:

STEP ACTION
1 Click Asia & Pacific Payments > Templates menu.
2 Click New on the Control Bar.
3 Click Domestic Payment Template.
4 Enter a Template Name up to 70 characters. This will become the Template Name when you create a payment from the template.
5 If required, select Template Group.
6 If required, select the Fixed Payment Template checkbox to restrict fields from being edited when creating the payment.
7 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
The Bank/Branch field will prepopulate from the Division selected.
8 Select the Debit Account.
9 Select Book Transfer Payment Method.
The Ordering Party Name will prepopulate based on the debit account selected.
10 If required, select Payroll for confidential payments and to restrict access to view, edit and approve the payment.
11 If required, select Individual Debits to display a separate debit entry for every credit on your account statement report.
12
To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a payment.
Click Add to add one or more beneficiary details using the following options:
Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
Currently, new beneficiaries cannot be saved to your Beneficiaries menu.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field.
2 Enter Beneficiary Name up to 35 characters.
3 Enter Beneficiary Address up to 35 characters per line and City.
4 Select Country or Region.
5 Enter the Beneficiary's Account Number without spaces or hyphens.
6 If required, enter a Beneficiary email address to send a Beneficiary Advice
  • Separate email addresses by a comma
  • Email addresses cannot exceed 50 characters
  • Emails will be sent to the beneficiary when payment status is Closed
7 Click Procced
8 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
13 If required, enter a Payment Reference up to 20 characters.
14 Enter the Beneficiary payment Amount.
15 If required, click Details icon to view and update additional beneficiary information. Fields available:
Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary Name up to 35 characters.
2 Add or edit Beneficiary Address up to 35 characters per line and City.
3 Add or edit Beneficiary Account without spaces or hyphens.
4 Add or edit Email Address(es) up to 50 characters.
5 Add or edit Beneficiary Amount.
If required for Fixed Templates, select Allow Modification to be made at time of payment.
6 Add or edit Payment Reference up to 20 characters.
7 If required, select Charges:
  • Ours - you pay all transfer charges, and the beneficiary receives the full amount of the payment.
  • Shared (default) - you pay outgoing transfer charges, and the beneficiary pays the correspondent bank charges. The beneficiary will receive the payment minus the correspondent bank charges.
  • Beneficiary - not available for this payment type.
8 Add or edit the Beneficiary Bank / Branch Code.
9 Select Beneficiary Type. Choose from:
  • Individual
  • Company
  • Government
  • Corporate Non Resident
  • Individual Non Resident
  • Corporate Resident
  • Individual Resident
10 If required, select Beneficiary Category. Choose from:
  • Individual
  • Government
  • Bank Indonesia
  • Bank - Reporting Bank
  • Bank - Overseas Branch / Head Office
  • Bank - Other Bank
  • Nonbanks Financial Institutions
  • Company
  • Institution / International Organisation - Bank
  • Institution / International Organisation - Non-Bank
  • Other (Including School and Foundation)
11 If required, select Financial Relationship. Choose from:
  • Shareholder
  • Overseas Subsidiaries
  • Companies with the same group
  • Non-Affiliated or shareholder with shares less than 10%
12 If required, enter Remittance Information up to 140 characters and will appear on the Beneficiary Advice and Payment Details Report.
If required for Fixed Templates, select Allow Modification to be made at time of payment.
13 If required, enter Invoice Details up to 80 x 60 lines and will appear on the Beneficiary Advice and Payment Details Report.
If required for Fixed Templates, select Allow Modification to be made at time of payment.
14 Click Save.
16 If required, repeat above steps to add each beneficiary to the template.
17 Click Save.
18 Click Close to return to the Templates screen.

Next Steps

When the template has been successfully saved, the next steps can be:

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