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User Permissions

Users are assigned one or more Roles that define the tasks they can perform in the system such as the ability to approve domestic payments. Within each role, additional Permission Settings specify the division a role is applicable to and the attributes a user is entitled to while performing a task, e.g. what accounts can be selected to fund a payment. To view the additional settings, click on the Settings icon.

An "attribute" is an account, loan, term deposit, billing entity, Confidential Data Group, approval discretion, payment purpose (standard or payroll) or contract.

Each available product family has it's own roles that can be assigned to users. The below example shows a user with multiple roles across multiple product families.

This user has the following roles: 

  • Loans Reporting for Loans
  • Service Requests - View for Cash Management
  • Reporting Officer for Commercial Cards under a separate Division
  • All Entitlements for Cash Management which gives the user access to payments, receivables, balance and transaction reporting and term deposit reporting
  • Two Administration roles:
    1. Customer Admin: can manage user permissions for all users except for those who have a Commercial Cards role
    2. User Administration: can manage user permissions for users who have a Commercial Cards role
Administration Roles
  • All users with an Administration role need a security device
  • An Administration role is assigned to a user by ANZ and the user is ANZ Managed
  • If your organisation has both Cash Management and Commercial Cards, your Administrators need to have one Cash Management Administration role plus one Commercial Cards Administration role in order to be able to view and manage all users
  • Commercial Cards Administrators can only manage Commercial Cards users where they have Billing Entity entitlements equal to or greater than the user
  • For more information on the tasks an Administrator can perform, click here
ROLE Product Family Create User User Management Role Management Account Management Other Settings Download Reports
Customer Admin Customer Administration
Division Admin Customer Administration View Only View Only View Only
Authorised Signatory Commercial Cards
User Administrator Commercial Cards
Cash Management Roles & Permission Settings
Cash Management includes payments, receivables, balance and transaction reporting, term deposit reporting and service requests.
Cash Management Roles
  • Users can be assigned one or more Cash Management roles
  • A security device is required for users who get a rate for cross-currency transfers and international payments, who are the final payment or direct debit approver or who approve service requests
  • There are seven Cash Management system roles that can be assigned to users. If required, a custom role can be created with a combination of permissions for payments, receivables, balance and transaction reporting and term deposit reporting. Refer to Create Role for more information.
  • If a user with a Cash Management role is Company Managed, they are managed by a Customer Administrator or Division Administrator

Payments, Receivables and Reporting Roles

PERMISSIONS ROLES
All Entitlements Approve Create Create & Approve (Not Own) Reporting
Reporting
View & Download account and term deposit information  
Payment Management
View    
Make Payments to Adhoc Payees (includes ability to Edit, Delete, Recall, Resubmit, Stop and Copy payments)  
Make Payments using Approved Templates or Payees (includes ability to Edit, Delete, Recall, Resubmit, Stop and Copy payments)    
File Import
Get Rate / Trade
Approve  
Allow Self Approval    
Receivables Management
View    
Make Payments to Adhoc Payers (includes ability to Edit, Delete, Recall, Stop and Copy direct debit requests)    
Make Payments using Approved Templates or Payers (includes ability to Edit, Delete, Recall, Stop and Copy direct debit requests)  
File Import    
Approve    
Allow Self Approval      
Template Management
View      
Manage (includes ability to Edit, Delete, Recall and Copy templates)    
Approve    
Allow Self Approval      
Payee & Payer Management
View    
Manage (includes ability to Edit, Delete payees and payers)      
Approve    
Allow Self Approval        

Service Requests Roles

ROLE View Manage Approve Security Device Required
Service Request - View
Service Request - Create
Service Request - Transact
Service Request - Appoint        
Payments Permission Settings
The Permission Settings pop-up window displays attributes relevant to the selected role.
Available attributes will differ depending on the selected role and what products are registered to your organisation.
ATTRIBUTE DESCRIPTION
Account Access Details the accounts a user can access for each of the following payment types:
  • AU Domestic (Direct Credit)
  • AU Domestic (OSKO)
  • AU Domestic (RTGS)
  • NZ Domestic (Direct Credit)
  • NZ Domestic (SCP)
  • AU BPAY
  • Multibank Payments
  • International Payments
  • Transfers

If a user has All account access for a payment type, they have access to all registered accounts and any accounts registered in the future.

If a user has Selected account access for a payment type, they have access to one or more accounts or one or more account groups.

If a user has None account access for a payment type, they have no access to the payment type.
Payment Purpose If Standard is selected, a user can access the following standard payment types:
  • AU Domestic Payments (Direct Credit, OSKO, RTGS)
  • NZ Domestic Payments (Direct Credit, SCP)
  • AU BPAY
  • Multibank Payments
  • International Payments
  • Transfers

If Payroll is selected, a user can access Domestic Salary Payments. This functionality allows you to flag templates and payments as Salary and only users with this entitlement can access these templates and payments.
Confidential Data Group Confidential Data Groups (CDGs) enable you to have more complex ways of restricting access to templates and payments than Domestic Salary Payments. Users can be entitled to one or more CDG and can then tag a template or payment to a CDG. Only users with access to a particular CDG will be able to view and action templates and payments tagged with the group.
  • If a user has All access, they have access to all CDGs and any CDG registered in the future
  • If a user has Selected access, they have access to one or more CDG
  • If a user has None access, they will not have access to any CDG and will not see any options to select a CDG
Approval Discretions Details the payment discretion limits a user is entitled to approve. These can be:
  • Daily: The total amount a user is permitted to approve in one day
  • Transaction: The amount a user is permitted to approve for one transaction (including single items within a batch)
  • Batch: The amount a user is permitted to approve for a total batch
  • A blank field indicates there is no approval limit
  • If you set a Transaction discretion, you also need to set a Batch discretion
  • The Transaction amount cannot be greater than the Batch amount and the Batch amount cannot be greater than the Daily amount

By default, approval discretions are set according to the following table:

PAYMENT TYPE DAILY BATCH TRANSACTION
AU Domestic (Direct Credit) AUD1,000,000 No value set No value set
AU Domestic (OSKO) AUD25,000 No value set No value set
AU Domestic (RTGS) AUD25,000 No value set No value set
NZ Domestic (Direct Credit) AUD1,000,000 No value set No value set
NZ Domestic (SCP) AUD25,000 No value set No value set
AU BPAY Unlimited No value set No value set
Multibank Payments Unlimited No value set No value set
International Payments AUD25,000 No value set No value set
Transfers Unlimited NA No value set

Where multiple roles set conflicting approval discretion values for a payment type, the lowest approval discretion value will apply.
Reporting Permission Settings
The Permission Settings pop-up window displays attributes relevant to the selected role.
Available attributes will differ depending on the selected role and what products are registered to your organisation.
ATTRIBUTE DESCRIPTION
Operating Accounts Account Access Details the accounts a user can access to view and generate reports for:
  • If a user has All access, they have access to all registered accounts and any accounts registered in the future
  • If a user has Selected access, they have access to one or more accounts or one or more account groups
  • If a user has None access, they have no access to Operating Accounts
Deposits Account Access Details the term deposits a user can access to view and generate reports for:
  • If a user has All access, they have access to all registered deposits and any deposits registered in the future
  • If a user has Selected access, they have access to one or more deposits
  • If a user has None access, they have no access to Deposits
Receivables Permission Settings
The Permission Settings pop-up window displays attributes relevant to the selected role.
Available attributes will differ depending on the selected role and what products are registered to your organisation.
ATTRIBUTE DESCRIPTION
AU Domestic (Direct Debit) Details the accounts a user can access for AU Direct Debits:
  • If a user has All access, they have access to all registered accounts and any accounts registered in the future
  • If a user has Selected access, they have access to one or more accounts or account groups
  • If a user has None access, they have no access to AU Direct Debits
NZ Domestic (Direct Debit) Details the accounts a user can access for NZ Direct Debits:
  • If a user has All access, they have access to all registered accounts and any accounts registered in the future
  • If a user has Selected access, they have access to one or more accounts or account groups
  • If a user has None access, they have no access to NZ Direct Debits
Approval Discretions Details the direct debit discretion limits a user is entitled to approve. These can be:
  • Daily: The total amount a user is permitted to approve in one day
  • Transaction: The amount a user is permitted to approve for one transaction (including single items within a batch)
  • Batch: The amount a user is permitted to approve for a total batch
  • A blank field indicates there is no approval limit.
  • If you set a Transaction discretion, you also need to set a Batch discretion
  • The Transaction amount cannot be greater than the Batch amount and the Batch amount cannot be greater than the Daily amount

By default, approval discretions are set according to the following table:

PAYMENT TYPE DAILY BATCH TRANSACTION
AU Domestic (Direct Debit) Unlimited No value set No value set
NZ Domestic (Direct Debit) Unlimited No value set No value set
Service Request Permission Settings
ATTRIBUTE DESCRIPTION
Services Details the Legal Entities (group of accounts) or accounts within a Legal Entity that a user can access when creating and viewing Cash Management Service Requests.
  • If a user has Selected access, they have access to one or more Legal Entities or accounts within a Legal Entity
  • If a user has None access, they have no access to Cash Management Service Requests
Commercial Cards Roles & Settings
Commercial Cards Roles
  • Users can be assigned only one Commercial Cards role
  • A user with Reporting permissions can view Billing Entities from the Commercial Cards menu
  • A user with Manage Service Requests permissions can Create, Modify, Delete and Resubmit Service Requests
  • A user with Verify Service Requests permissions can verify the identify of new cardholder requests
  • A user with Admin Access permissions can create Reporting Officers and Authorised to Enquire users and manage user permissions
Role Reporting View Service Requests Manage Service Requests Verify Service Requests Approve/ Reject Service Requests Security Device Required
Reporting Officer
Authorised to Enquire
Authorised Signatory
Identification Officer
Authorised Signatory + Identification Officer
User Administrator
Commercial Cards Permission Settings
ATTRIBUTE DESCRIPTION
Billing Entity Details the billing entities a user can access for Commercial Cards:
  • If a user has All access, they have access to all registered billing entities and any billing entities registered in the future
  • If a user has Selected access, they have access to one or more billing entities
Loans Role & Settings
Loans Role
  • If a user with the Loan Reporting role is Customer Managed, they are managed by a Customer Administrator or Division Administrator
  • A user with View & Download permissions can view and download Loan account information from the Loans menu
Role View & Download Security Device Required
Loan Reporting
Loans Permission Settings

The Permission Settings pop-up window details the deals within a Division that a user is able to access.

ATTRIBUTE DESCRIPTION
Loans Reporting Details the deals a user can access for Loans:
  • If a user has All access, they have access to all registered deals and any deals registered in the future
  • If a user has Selected access, they have access to one or more deals
FX Services Role & Settings
FX Services Role
  • If a user with the View FX Contracts role is Company Managed, they are managed by a Customer Administrator or Division Administrator
  • A user with View permissions can view outstanding Foreign Exchange (FX) contracts that belong to an FX Organisation from the FX Services menu
Role View Security Device Required
View FX Contracts
FX Services Settings
ATTRIBUTE DESCRIPTION
Contract Management Details the outstanding FX contracts a user can access in FX Services:
  • If a user has All access, they have access to all registered FX contracts and any FX contracts registered in the future
  • If a user has Selected access, they have access to one or more FX contracts
FX Overlay Role
  • The FX Overlay role is assigned to a user by ANZ and the user is ANZ Managed
  • This role allows a user to set instructions and download reports for excess return swaps (ERS's) from the FX Overlay menu
Clearing Services Roles & Settings
Clearing Services Roles
  • If a user with a Clearing Services role is Company Managed, they are managed by a Customer Administrator or Division Administrator
  • A user with Reporting - View & Download permissions can view and download nostro account information from the Nostro menu
  • A user with Self Service - View & Manage permissions can view and manage nostro enquiries from the Nostro menu
Role Reporting - View & Download Self Service - View & Manage Security Device Required
Reporting
Reporting & Enquiries
Clearing Services Permission Settings
ATTRIBUTE DESCRIPTION
Clearing Services Details the nostro accounts a user can access:
  • If a user has All access, they have access to all registered nostro accounts and any nostro accounts registered in the future
  • If a user has Selected access, they have access to one or more nostro accounts
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