What is a Direct Debit?
New Zealand Direct Debits are instructions that withdraw funds from NZD accounts domiciled in New Zealand and belonging to approved payers. The funds are then deposited into a New Zealand-domiciled NZD account registered in ANZ Transactive – Global.
Direct Debits are submitted in batches, with each batch containing between 1 and 100,000 instructions, up to a maximum total value of $99,999,999,999.99.
Direct Debit screen
The following image is an example of a Direct Debit screen with fields including the division, account, value date and cut-off time, direct debit name and reference, and payer details.
Payer Details screen
The following image is an example of a Payer Details screen to manually add a Payer with the Payer Name, Email Address and Payer Account Number.
Direct Debit Information screen
The following image is an example of a Direct Debit Information screen to input additional payer and direct debit particulars.
Create a Direct Debit
There are multiple ways you can create a direct debit from the Receivables menu. Choose from the following options:
- Click Create Direct Debit > Use Direct Debit File to upload an NZD CSV file
- Click Create Direct Debit > Use Direct Debit Template
- Click Create Direct Debit > Use a Past Direct Debit
- Click Create Direct Debit > Create Direct Debit (see step-by-step instructions below)
- Click Current Direct Debits > New > select one of the above options
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| 1 | Click Receivables> Create Direct Debit menu, or Click Receivables> Current Direct Debits menu > New |
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2 |
Click Create Direct Debit. | ||||||||||||||||||||||||||
3 |
If required, select the Division for the Direct Debit. If you are entitled to more than one division, you can set a default division for future direct debits. |
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4 |
Select the Account the funds are to be credited to. | ||||||||||||||||||||||||||
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Value Date will default with the current business date, and cut-off time. If required, click Later to choose a future value date up to 120 calendar days. |
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6 |
If required, select the Hour and Minute for the direct debit to be processed (increments of 10 minutes). | ||||||||||||||||||||||||||
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Enter a Direct Debit Name up to 16 characters. This will appear on direct debit reports. | ||||||||||||||||||||||||||
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Select the Authorisation Code. | ||||||||||||||||||||||||||
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Enter Particulars up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
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Enter a Code up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
11 |
Enter a Reference up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
12 |
Select a Trace Account for Direct Debits that cannot be processed. | ||||||||||||||||||||||||||
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If required, tick Individual Credits if you need one statement entry for each transaction processed. | ||||||||||||||||||||||||||
14 |
To reduce the risk of fraud, ANZ recommends you always confirm payer details when processing a direct debit.
Control Bar
Click Add to add one or more payer details using the following options: Add Payer from your Payer list
Search and select the Payer from the Payer Name field, then proceed to next steps. If required, click Add again to add additional payers.
Add New Payer
Users must have entitlements to create new payers to complete these steps.
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15 |
If required, enter Particulars up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
16 |
If required, enter a Code up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
17 |
If required, enter a Reference up to 12 characters. This will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||||
18 |
Enter the Direct Debit Amount. | ||||||||||||||||||||||||||
19 |
If required, click Payer Direct Debit Details icon to view or update additional payer information: Add or update Payer Direct Debit Details
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20 |
Do you wish to continue the direct debit at a later stage?
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21 |
Click Review & Submit | ||||||||||||||||||||||||||
22 |
Click Submit
RESULT: Direct Debit has been submitted and pending approval.
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Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the direct debit, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the direct debit.
Mandatory field validations:
Next Steps
When the direct debit has been successfully submitted and is now in a Pending Approval status, you can choose from the following on-screen options:
- Save Direct Debit as Template - View in Templates menu. Use Direct Debit Template.
- View this Direct Debit in a Pending Approval status.
- Click OK to close the direct debit and return to the Current Direct Debits screen
When the direct debit has been successfully submitted for approval(s), the next steps can be:
- Approve Direct Debit for processing or,
- Reject Direct Debit back to the initiator for editing or deleting.