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Create Direct Entry Template (Australia)

Geography: This article is applicable for ANZ Transactive - Global customers banking in Australia.
Full details are available in Features by Geography.
About Direct Entry Templates

What is a Direct Entry template

Australian Domestic Direct Entry (DE) template allows you to setup frequently used payment instructions to transfer funds from your Australia domiciled AUD account registered to ANZ Transactive - Global, to a beneficiary's Australia domiciled AUD account. Direct Entry payments are submitted in batches.

Once successfully created, you can use the preconfigured template to create your payment instructions.

Payment template rules for Direct Entry payments

  • Disable Beneficiary changes prevent users from adding or editing any beneficiaries when a payment is created from a template. If your organisation has enabled this product setting in Division Settings, then this indicator cannot be removed.
  • Fields marked with an asterisk (*) within a template are considered mandatory. Additional information can be added at time of payment, including value date, additional information, supporting document, etc.
  • Confidential indicator will be enabled for selection for users with Confidential Payments entitlements.
  • Individual Debits indicator will be enabled for selection when two or more beneficiaries have been added to the payment template.
  • Template Approvals are required if your organisation needs Approval for templates when creating, editing or deleting a template. Once approved, the template can be used to create a payment.
  • New Beneficiaries added to a template may need to be approved before the template can be used to create a payment.

Who can create a Direct Entry template?

  • Eligible users with Payment Management role permissions and account access can create and manage a Direct Entry template based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Manage Payments - Adhoc (Adhoc & Approved Beneficiaries)
    • Manage Payments - Approved Beneficiary / Templates
    • Manage Payments - Import Payments
  • The Domestic Salary Payment option is only available to view and action if you have Payroll user permissions.
  • Only users who are entitled to the Confidential Data Group will be able to view and action payments when the Confidential Data Group option is selected.
For more information, please refer to Role Permissions and User Permissions.
Payment template input screens
Domestic payment template screen
The following image is an example of a domestic payment screen with fields including the division, debit account, payment method, template name and description, Direct Entry User ID and beneficiary details.
Direct Entry Template.png
Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, beneficiary bank details, lodgement reference, transaction code, and Trace Account information.
Beneficiary Payment Details screen (Domestic).png
Beneficiary Details screen
The following image is an example of the Beneficiary Details screen with fields including the beneficiary bank details, beneficiary's name and beneficiary email address. 
Beneficiary Details (Domestic).png

Create a Direct Entry template

To create a domestic payment template, follow the steps below:

STEP ACTION
1 Click Payments > Templates menu.
2 Click New on the Control Bar.
3 Click Domestic Payment Template or Domestic Salary Payment Template.
4 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
5 Select the Debit Account.
6 Select Direct Entry Payment Method.
7 Enter a Template Name up to 35 characters. This will become the Template Name when you create a payment from the template.
8 Enter Template Description up to 40 characters.
9 Enter a Payment Reference up to 18 characters that will appear within the narrative on the funding account, beneficiary's statement and payment reports.
10 Enter a Statement Narrative up to 40 characters that will appear on your debit account statement.
11 Select a Direct Entry User ID.
12 If required, select a Confidential Data Group.
13 If required, untick the Disable Beneficiary changes for Payments created from this Template indicator to allow beneficiaries to be added or edited.
14
To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a payment.
Control Bar
CONTROL BAR ITEM DESCRIPTION
Add Add individual Beneficiary details to the payment instruction.
Remove Tick the checkbox next to the Beneficiary details, then click Remove.
Batch Defaults Update Batch Defaults for Direct Entry payments, including the trace account, transaction code and remitter name for every subsequent beneficiary added.
Filter Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.

Click Add to add one or more beneficiary details using the following options:
Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field.
2 Enter Beneficiary Name up to 35 characters.
3 If required, enter a Beneficiary email address to send a Beneficiary Advice.
4 Enter the Beneficiary's 6-digit BSB (Bank State Branch) number without spaces or hyphens.
5 Enter the Beneficiary's Account Number without spaces or hyphens.
6 Click Procced.
7 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
15 If required, enter Client Reference up to 18 characters if different from the Payment Reference prepopulated.
16 If required, enter the Beneficiary payment amount.
This can be added or updated at time of payment.
17 If required, click Beneficiary Payment Details icon to view or update additional beneficiary information:
Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary Name up to 35 characters.
2 Add or edit Payment Amount.
3 Add or edit Lodgement Reference up to 18 characters.
4 Add or edit Remitter Name.
The debit account short name is displayed by default but can be changed, up to 16 characters and will appear on beneficiary's statement narrative.
5 If required, select Withholding Tax Indicator.
6 If required, enter Withholding Tax Account.
7 Select Transaction Code
  • 50 - General Payment
  • 53 - Payroll
  • 54 - Pension
  • 56 - Dividend
  • 57 - Debenture Interest
8 Add or edit the Trace Account.
9 Click Save.
18 Do you wish to continue the payment at a later stage?
  • Yes - Click Save as Draft, then click OK, then click Close to exit out to the payment and return to the Current Payments screen. Payment will be in a Draft status.
  • No - Continue steps below
19 Click Review & Submit.
20 Click Submit.
RESULT: Payment has been submitted and pending approval.

 

Errors and Alerts
Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the payment method types, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the payment.

Mandatory field validations:

Error - Mandatory fields.png

Beneficiary alert notifications:

  • Error is indicated by a red triangle. Details must be corrected to proceed with payment processing.
  • Alert with Warning is indicated by an amber triangle. Details can be corrected or accepted to proceed with payment processing.
Beneficiary Alert Message.png

Errors and Alerts within the Beneficiary Payment Details screen:

  • Error is indicated by a red triangle. Details must be corrected to proceed with payment processing
  • Alert with Warning is indicated by an amber triangle. Details can be corrected or accepted to proceed with payment processing
Alerts Error Message.png

Next Steps

When the payment template has been successfully submitted for approval and is in a Pending Approval status, the next steps can be:

When the payment template has been successfully approved and is in an Approved status, the next steps can be:

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