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Create Book Transfer (Indonesia)

Geography: This article is applicable for ANZ Transactive - Global customers banking in Indonesia.
Full details are available in Features by Geography.
Payment file upload option using ANZ Transactive Cash Asia file format guides is available through the ANZ Fileactive Portal.
About Book Transfers

What is a Book Transfer?

A Book Transfer payment allows you to transfer funds from your Indonesia domiciled account registered to ANZ Transactive - Global, to a beneficiary's ANZ account within Indonesia.
For more information, please refer to Asia & Pacific Payment Types.

Payment Method Rules for Book Transfers

  • Value date will default with the current or next business date if the payment is created on a non-business date. If today's payment misses the cut-off time, your account will not be debited as the payment will be processed on the next business day.
  • Non-business day - ANZ Transactive – Global will not allow you to create a payment where the Value Date is a non-business day (e.g., weekend, public holiday, bank holiday) or a currency holiday
  • Payment currency includes ANZ-supported and tradeable currencies
  • Maximum payment value is $999,999,999,999

Who can create a Domestic Payment?

  • Eligible users with Initiator and account access can create and manage a Book Transfer based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Initiator
    • Initiate/Authorise
    • Full Access
  • Only users who are entitled to Confidential payments will be able to view, edit and approve payments when the Confidential indicator is selected.
Payment input screens
Domestic Payment screen
The following image is an example of a domestic payment screen with fields including the division, debit account, payment method, execution date, and beneficiary details.
BKT Payment screen (ID).png
Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, beneficiary bank details, payment reference, remittance information and invoice details.
BKT Beneficiary payment details screen (ID).png
Beneficiary Details screen
The following image is an example of the Beneficiary Details screen with fields including the beneficiary's name, address, account and beneficiary email address. 
ACH Beneficiary details screen (ID).png

Create Book Transfer video

Coming soon.

Create a Book Transfer

There are multiple ways you can create a domestic payment using the Book Transfer payment method from the Asia & Pacific Payments menu. Choose from the following options:

  1. Click Create Payment > Domestic Payment (see step-by-step instructions below)
  2. Click Create Payment > Use Payment Template
  3. Click Create Payment > Use Payment File using Asia & Pacific File Format Guides
  4. Click Create Payment > Use Existing Payment
  5. Click Approve Payments > New > Domestic Payment (see step-by-step instructions below)
  6. Click Current Payments > New > Domestic Payment (see step-by-step instructions below)

To create a Book Transfer payment and manually enter the payment instructions, follow the steps below:

STEP ACTION
1 Click Asia & Pacific Payments > Create Payment menu or
Click Asia & Pacific Payments > Current Payments menu > New or
Click Asia & Pacific Payments > Approve Payments menu > New.
2 Click Domestic Payment.
3 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
The Bank/Branch field will prepopulate from the Division selected.
4 Select a Debit Account.
5 Select Book Transfer Payment Method
The Ordering Party Name will prepopulate based on the debit account selected.
6 Execution Date defaults with the current business date.
If required, click Later to choose a future value date.
7 If required, select the Payment Currency.
Refer to Processing & cut-off times for list of available payment currencies.
The net Payment Amount will be populated when the Beneficiary amount(s) are entered.
8 If required, select Confidential for confidential payments and to restrict access to view, edit and approve the payment.
9 If required, select the Individual Debits indicator to generate a separate debit entry on your account for each individual beneficiary payment instruction.
10
To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a payment.
Click Add to add one or more beneficiary details using the following options:
Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
Currently, new beneficiaries cannot be saved to your Beneficiaries menu.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field.
2 Enter Beneficiary Name up to 35 characters.
3 Enter Beneficiary Address up to 35 characters per line and City.
4 Select Country or Region.
5 Enter the Beneficiary's Account Number without spaces or hyphens.
6 If required, enter a Beneficiary email address to send a Beneficiary Advice.
  • Separate email addresses by a comma
  • Email addresses cannot exceed 50 characters
  • Emails will be sent to the beneficiary when payment status is Closed
7 Click Procced.
8 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
11 If required, enter Payment Reference up to 20 characters.
12 Enter the Beneficiary payment Amount.
13 If required, click Beneficiary Payment Details icon to view and update additional beneficiary information:
Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary Name up to 35 characters.
2 Add or edit Beneficiary Address up to 35 characters per line and City.
3 Add or edit Beneficiary Account without spaces or hyphens.
4 Add or edit Email Address(es) up to 50 characters.
5 Add or edit Beneficiary Amount.
6 Add or edit Payment Reference up to 20 characters.
7 Select Charges:
  • Ours - you pay all transfer charges, and the beneficiary receives the full amount of the payment.
  • Shared (default) - you pay outgoing transfer charges, and the beneficiary pays the correspondent bank charges. The beneficiary will receive the payment minus the correspondent bank charges.
  • Beneficiary - not available for this payment type.
8 Add or edit the Beneficiary Bank / Branch Code.
9 If required, select Beneficiary Type. Choose from:
  • Individual
  • Company
  • Government
  • Corporate Non Resident
  • Individual Non Resident
  • Corporate Resident
  • Individual Resident
10 If required, select Beneficiary Category. Choose from:
  • Individual
  • Government
  • Bank Indonesia
  • Bank - Reporting Bank
  • Bank - Overseas Branch / Head Office
  • Bank - Other Bank
  • Nonbanks Financial Institutions
  • Company
  • Institution / International Organisation - Bank
  • Institution / International Organisation - Non-Bank
  • Other (Including School and Foundation)
11 If required, select Financial Relationship. Choose from:
  • Shareholder
  • Overseas Subsidiaries
  • Companies with the same group
  • Non-Affiliated or shareholder with shares less than 10%
12 If required, enter Remittance Information up to 140 characters and will appear on the Beneficiary Advice and Payment Details Report.
13 If required, enter Invoice Details up to 80 x 60 lines and will appear on the Beneficiary Advice and Payment Details Report.
14 Click Save or Update.
14 If required, repeat above steps to add each beneficiary.
15 If required, choose Rate Type:
  • Carded - FX rate is indicative only and subject to change at any time without notice.
  • Contract - enter booked Contract ID and FX Rate.
16 If required, click Attach Document to add supporting documents.
  1. Search and select document
  2. If required, choose Category
  • Follow Attach Document process again to add any additional documents.
  • Document formats acceptable: PDF, DOCX, DOC, XLSX, XLS
  • Document file size cannot exceed 5MB
  • File name cannot exceed 25 characters and only with alphanumeric, hyphens, underscores and spaces
  • Documents can only be viewed and/or deleted once payment is submitted for approval
17 Click Review & Submit.
18 Click Submit.
Errors and Alerts
Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the payment method types, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the payment.

Mandatory field validations:

BKT Beneficiary Alert.png
Errors and Alerts (ID) v.02.png

Upload supporting document validations:

Upload Document errors - exceeds file size.png
Upload Document errors - unsupported document.png
Upload Document errors - file name errors.png

Next Steps

When the payment has been successfully submitted and is now in a Pending Approval status, you can choose from the following on-screen options:

  • Review this Payment from the Payment Details screen
  • View Approve Payments from the Approve Payments screen
  • Save Payment as Template to your Templates screen
  • Create a New Payment
  • Click OK to return to the Create Payment screen

When the payment has been successfully submitted for approval(s), the next steps can be:

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