What is a Periodic Direct Debit?
Periodic Direct Debits allow you to establish a schedule to manage recurring direct debits. If your organisation is set up to approve templates, a new periodic direct debit will need to be approved by users with the correct permissions prior to being active. Once active, a direct debit is created from the schedule approximately seven days before the Value Date and will be available to view and approve in the Current Direct Debits screen.
Rules for Periodic Direct Debits
- Recurrences can be scheduled in month intervals only, e.g. every 1 for monthly, every 3 for quarterly, or every 12 for yearly. Month intervals between 1 to 12 are also available.
- Repeats On: If you select the recurrence day as 29, 30 or 31 you will receive the following warning: “You have selected a day that is not valid for all months. Direct Debits for invalid dates will be generated with value dates on the last business day of the month, or the following business day.”
- Start Date must be the current day plus one.
Periodic Direct Debit screen
The following image is an example of a Periodic Direct Debit screen with fields including recurrence details, periodic direct debit details and payer details.
Payer Details screen
The following image is an example of a Payer Details screen to manually add a Payer with the Payer Name, Email Address and Payer Account Number.
Payer Direct Debit Details screen
The following image is an example of a Payer Direct Debit Details screen to input additional payer and direct debit details.
Create a Periodic Direct Debit
There are multiple ways you can create a periodic direct debit from the Receivables menu. Choose from the following options:
- Click Periodic Direct Debits > Create Periodic Direct Debit (see step-by-step instructions below)
- Click Periodic Direct Debits > Use Direct Debit Template
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1 |
Click Receivables> Periodic Direct Debits menu. | ||||||||||||||||||||||||
2 |
Click New on the Control Bar. | ||||||||||||||||||||||||
3 |
Click Create Periodic Direct Debit. | ||||||||||||||||||||||||
4 |
If required, select the Division for the Direct Debit. If you are entitled to more than one division, you can set a default division for future direct debits. |
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5 |
Select the account the funds will be credited To. | ||||||||||||||||||||||||
6 |
Repeats defaults to Monthly as this currently is the only frequency available. | ||||||||||||||||||||||||
7 |
Select Repeats Every X monthly interval. Choose from 1 to 12-month intervals:
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8 |
Select Repeats On day of the month to create a direct debit instance. | ||||||||||||||||||||||||
9 |
Select a Start Date - this is when the direct debit instances will begin. | ||||||||||||||||||||||||
10 |
Select an Ends option - this is when the direct debits instances should stop.
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11 |
Select an option for how to manage Non-Business Days.
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12 |
Enter a Periodic Direct Debit Name up to 16 characters. This will become the Direct Debit Name when you create a direct debit from the template. | ||||||||||||||||||||||||
13 |
Select an Authorisation Code from the drop-down list. | ||||||||||||||||||||||||
14 |
Enter Particulars up to 12 characters that will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||
15 |
Enter a Code up to 12 characters that will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||
16 |
Enter a Reference up to 12 characters that will appear as part of the narrative on the credit account statement. | ||||||||||||||||||||||||
17 |
Select a Trace Account for direct debits that cannot be processed. | ||||||||||||||||||||||||
18 |
Tick Individual Credits if you need one statement entry for each transaction processed. | ||||||||||||||||||||||||
19 |
Select the Disable Payer changes for Direct Debits created from this Periodic Direct Debit checkbox if you need to prevent users adding new payer or editing details of existing payer in direct debits created from this periodic direct debit. | ||||||||||||||||||||||||
20 |
To reduce the risk of fraud, ANZ recommends you always confirm payer details when processing a direct debit.
Control Bar
Click Add to add one or more payer details using the following options: Add Payer from your Payer list
Search and select the Payer from the Payer Name field, then proceed to next steps. If required, click Add again to add additional payers.
Add New Payer
Users must have entitlements to create new payers to complete these steps.
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21 |
If required, enter Particulars up to 12 characters that will appear as part of the narrative on the payer's statement. | ||||||||||||||||||||||||
22 |
If required, enter a Code up to 12 characters that will appear as part of the narrative on the credit account and payer's statement | ||||||||||||||||||||||||
23 |
If required, enter a Reference up to 12 characters that will appear as part of the narrative on the payer's statement | ||||||||||||||||||||||||
24 |
Enter the Amount to collect from the payer | ||||||||||||||||||||||||
25 |
If required, click Payer Direct Debit Details icon to view or update additional payer information: Add or update Payer Direct Debit Details
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26 |
Do you wish to continue the direct debit at a later stage?
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27 |
Click Review & Submit. | ||||||||||||||||||||||||
28 |
Click Submit. RESULT:
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Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the direct debit, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the direct debit.