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Trade Finance Reports

Trade Finance Reports Overview

The Trade Finance Reports screen displays a list of Report Profiles, including reports that are scheduled, and Generated Reports.

Report Profiles

Report Profiles allows you to set up, schedule and manage different types of reports to suit your needs. Reports can be run on an ad-hoc basis, scheduled to run at a particular time and saved for future use. Only saved reports are displayed on the screen.

  • Click on a row to view the View Report Profile screen
  • Right-click on a row to Run, Edit, Copy or Delete a Report Profile

Control Bar

NAME DESCRIPTION
View Change the View to display Scheduled and Not Scheduled reports.
New Click New to create a new Report Profile.
Edit Edit a Report Profile.
Copy Copy a Report Profile.
Delete Delete a Report Profile.
Group Group data on the screen by predefined criteria.
Filter Filter data on the screen. Enter criteria into one or more textboxes that are under each column heading to display matching records.
Export Export the records on the screen into a CSV file.
Refresh Refresh the records on the screen.
Settings Use Settings to save the View and Group selected.

Columns

For information on how to customise grids, click here.

COLUMN DESCRIPTION
Last Updated Date and time the report was last updated.
Profile Name Name of the Report Profile.
Report Type Type of report:
  • Pending Approval
  • Current Instruments
  • Past Instruments
File Type File Type: CSV or PDF.
Frequency For Scheduled Reports, the frequency of the report:
  • None
  • Daily
  • Weekly
  • Monthly
Previous Run Date Previous date and time the report was generated.
Next Run Date For Scheduled Report Profiles, the next scheduled run date and time.
End Date For Scheduled Report Profiles, the end date of the scheduled report.

Generated Reports

Generated Reports displays all reports that have been generated on an ad-hoc request or that were scheduled for download. You can download the reports as needed.

When a report is in a Ready for Download status, you can download the report using one of the following methods:

  • Method 1: Right-click on the report(s) and click Download on the Context Menu
  • Method 2: Select the report(s) and click Download on the Control Bar
  • Method 3: Select the report and click Download Filemceclip4.png
If you have requested a report that contains a large amount of data, it may not be available straight away. Simply click Refresh to update the downloads that are available.

Control Bar

NAME DESCRIPTION
View Change the View to display information for a different date range. You can only select a date to view that is less than 28 days as reports are held in the system for this length of time.
Download Download a selected report that is in a Ready for Download status.
Delete Delete one or more selected reports.
Group Group data on the screen by predefined criteria.
Filter Filter data on the screen. Enter criteria into one or more textboxes that are under each column heading to display matching records.
Export Export the records on the screen into a CSV file.
Refresh Refresh the records on the screen.
Settings Use Settings to save the View and Group selected.

Columns

For information on how to customise grids, click here.

COLUMN DESCRIPTION
Run Date/Time Date and time the report was last generated.
File Name Name of the report.
Report Type Type of report:
  • Pending Approval
  • Current Instruments
  • Past Instruments
Profile Name Name of the Report Profile.
File Type File Type: CSV or PDF.
Report Status The download status of the report, i.e. Ready for Download, Download Pending or Not available for download.
Run Type Type of download: User Requested or Scheduled.
Manage Trade Finance Reports

Report Profiles

Create a New Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 Click New on the Control Bar:

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If you have not created any Report Profiles, click New Report:

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3 Select a Report Type from the drop-down list. Choose from:
  • Pending Approval
  • Current Instruments
  • Past Instruments
4 Complete the Report Format and Report Content for the relevant Report Type as detailed below:
Pending Approval Report
    1. Choose a File Type from the drop-down list. Choose from CSV or PDF
    2. The Report Language is English
    3. If required, enter a Filename Prefix up to 20 characters
    4. If you have selected CSV format, UTF-8 will be selected as the File Encoding format
      File Encoding determines what data can be stored in the file. UTF-8 can store every Unicode character
    5. Select an option from the Pending Approvals Grid View from the drop-down list. Choose from:
      • All
      • Transactions for Approval
      • Transactions for My Approval
      • Transactions for Action
    6. If required, tick the Use preferences from Pending Approvals Grid checkbox to apply your previously saved Pending Approval view preferences
Current Instruments Report
    1. Choose a File Type from the drop-down list. Choose from CSV or PDF
    2. If you have selected CSV format, UTF-8 will be selected as the File Encoding format
      File Encoding determines what data can be stored in the file. UTF-8 can store every Unicode character
    3. The Report Language is English
    4. If required, enter a Filename Prefix up to 20 characters
    5. Select an option from the Current Instruments Grid View from the drop-down list. Choose from:
      • All
      • Active
      • Expired
      • Pending
    6. If required, tick the Use preferences from Current Instruments Grid checkbox to apply your previously saved Current Instruments view preferences
Past Instruments Report
    1. Choose a File Type from the drop-down list. Choose from CSV or PDF
    2. If you have selected CSV format, UTF-8 will be selected as the File Encoding format
      File Encoding determines what data can be stored in the file. UTF-8 can store every Unicode character
    3. The Report Language is English
    4. If required, enter a Filename Prefix up to 20 characters
    5. Complete the Search Criteria to add to the report
      At least one search criteria must be selected to create the Past Instruments Report.
    6. If required, tick the Use preferences from Past Instruments Grid checkbox to apply your previously saved Past Instruments view preferences
5 To generate the report without saving it for future use, click Run Report Now.
Schedule and Email a Report Profile
To save the report for future use or create and email a Scheduled Report Profile, complete Steps 1-5 of the Create a New Report profile process, then click Continue to Schedule & Save and complete the Schedule Details and Profile Details.
STEP ACTION
6 Enter the Schedule Details:

Enter the frequency of Repeats from the drop-down

If None is selected, the report will not be scheduled and can be generated at the user’s request.
Daily
    1. Choose the Schedule Start and End Dates
    2. Enter a Run Time/Time Zone
Weekly
    1. Choose Repeats On from the drop-down. Choose from Monday - Sunday
    2. Choose the Schedule Start and End Dates
    3. Enter a Run Time/Time Zone
Monthly
    1. Choose Repeats On from the drop-down list. Choose from day 1 - 31
    2. Choose the Schedule Start and End Dates
    3. Enter a Run Time/Time Zone

Enter the Profile Details:

  1. Enter a Profile Name up to 20 characters
  2. If required, enter a Profile Description up to 100 characters
  3. If required, enter a Filename Prefix up to 20 characters
  4. Tick the Deliver Report by Email checkbox to have the report delivered to your registered email address
    • The email address used is taken from your user profile information. For information on how to change your email address, please refer to the General FAQ’s.
    • To access the report, you must set up a Report Retrieval Code (password) in Settings and Preferences.
  5. If required, tick the Run Report after Saving checkbox
7 Select Save Report Profile to save the report.

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RESULT: Report is now saved to Report Profiles.
Run and Download a Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Report Profiles you can run and download the report using one of the following methods:
  • Method 1: Right-click on the Report Profile and click Run on the Context Menu
  • Method 2: Click on the Report Profile to display the View Report Profile screen and then click Run and Download on the Control Bar
RESULT: The report will be created and available to download from Generated Reports.
View Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 Click on a report from Report Profiles
RESULT: The View Report Profile screen will be displayed.

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Edit Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Report Profiles use one of the following methods to edit the report:
  • Method 1: Right-click on the Report Profile and click Edit on the Context Menu
  • Method 2: Select the Report Profile and click Edit on the Control Bar
  • Method 3: Click on the Report Profile to display the View Report Profile screen and then click Edit on the Control Bar
3 Edit the Report Profile details as required
4 If required, select Run Report after Saving checkbox
5 Select Save Changes
RESULT: A message is displayed advising that the Report Profile has been saved.
Copy Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Report Profiles use one of the following methods to copy the report:
  • Method 1: Right-click on the Report Profile and click Copy on the Context Menu
  • Method 2: Select the Report Profile and click Copy on the Control Bar
  • Method 3: Click on the Report Profile to display the View Report Profile screen and then click Copy on the Control Bar
3
  • Update the Profile Name
  • If required, edit the Copy Report Profile details
4 If required, select Run Report after Saving checkbox
5 Select Save Report Profile
RESULT: Report is now saved to Report Profiles.
Delete Report Profile
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Report Profiles use one of the following methods to delete the report:
  • Method 1: Right-click on the Report Profile and click Delete on the Context Menu
  • Method 2: Select the Report Profile(s) and click Delete on the Control Bar
  • Method 3: Click on the Report Profile to display the View Report Profile screen and then click Delete on the Control Bar
3 Select Delete Profile in the confirmation pop up window

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RESULT: The selected report profile has been deleted.

Generated Reports

Download Generated Report
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Generated Reports use one of the following methods to download the report:
  • Method 1: Right-click on the Generated Report and click Download on the Context Menu
  • Method 2: Select the Generated Report(s) and click Download on the Control Bar
  • Method 3: Click the download file mceclip5.png 
RESULT: The Generated Report will download.
Delete Generated Report
STEP ACTION
1 Go to the Trade Finance > Reports screen
2 From Generated Reports use one of the following methods to delete the report:
  • Method 1: Right-click on the Report Profile and click Delete on the Context Menu
  • Method 2: Select the Generated Report(s) and click Delete on the Control Bar
3 Select Delete Files in the confirmation pop up window

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RESULT: The selected file has been deleted.