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Vietnam - Tax payment

Geography : This article is applicable for ANZ Transactive Global customers banking in the Vietnam .
Full details are available in Features by Geography. 
About Tax payments

What is a Tax payment?

Tax payment is an electronic custom tax payment service that allows you to transfer funds from your Vietnam domiciled account registered to ANZ Transactive Global, to a beneficiary's Vietnam domiciled VND account in Vietnam, with a fixed purpose code.
 

Payment method rules for Tax payments

  • Value date will default with the current or next business date if the payment is created on a non-business date or after payment cut-off
  • Non-business day - ANZ Transactive Global will not allow you to create a payment where the Value Date is a non-business day (e.g., weekend, public holiday, bank holiday) or a currency holiday
  • Future value date can be selected up to 90 days
  • Cut-off time for Tax payments is 15:00 ICT
  • Payment currency is VND only.
  • Maximum payment value is 9,999,999,999,999.99
  • Maximum number of payment instructions is 5,000 in a batch.
  • Individual Debit indicator will not be displayed for Tax payments as payments will always be debited in bulk.
  • Invalid Character rules apply to this payment type.

Who can create a Tax payment?

  • Eligible users with Payment Management role permissions and account access can create and manage a Tax payment based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Manage Payments - Adhoc (Adhoc & Approved Beneficiaries)
    • Manage Payments - Approved Beneficiary / Templates
    • Manage Payments - Import Payments

Users with more than 1000 accounts, may need to use the Previous or Next arrows on the screen to search and select the debit account when creating a payment.

For more information, please refer to Role Permissions and User Permissions.
Payment input screens
Domestic Payment screen

The following image is an example of a domestic payment screen with fields including the division, debit account, payment method, value date and cut-off time, payment name and reference, debit advice description and beneficiary details.
 

  • Cut-off time (near the value date) indicates the payment method cut-off time, based on the originating jurisdiction and payment currencies
  • The time zone and format (near the value date) are displayed as per your User profile and preferences.

VN Tax Payment screen.png

Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, beneficiary bank details, purpose code, beneficiary email advice option, remittance and additional information, and supporting documents.
VN TAX Beneficiary Payment Details screen.png
Beneficiary Details screen

The following image is an example of the Beneficiary Details screen with fields including the beneficiary bank details, beneficiary's name, address and account details, beneficiary bank details, and beneficiary email address.
 

  • My Beneficiary ID is a unique beneficiary identifier. The field is enabled when you tick the 'Add this Beneficiary to your Beneficiaries when the payment is submitted' checkbox. The My Beneficiary ID is visible in the Beneficiaries screen.

VN Beneficiary Details screen.png

Create Tax payment video

Create a Tax payment

There are multiple ways you can create a domestic payment using the Tax payment method type from the Payments menu. Choose from the following options:

  1. Click Create Payment > Domestic Payment (see step-by-step instructions below)
  2. Click Create Payment > Use Payment File
  3. Click Create Payment > Use Past Payment
  4. Click Current Payments > New > Domestic Payment (see step-by-step instructions below)
STEP ACTION
1 Click Payments > Create Payment menu, or
Click Payments > Current Payments menu > New.
2

If required, choose a Country or Region where the funding account is domiciled. Select either:

  • Australia, New Zealand or China
  • Other Countries or Regions (Hong Kong, India, the Philippines, Singapore or Vietnam)
3 Click Domestic Payment.
4 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
5 Select the Debit Account.
6 Select Tax Payment Method.
7 Value Date will default with the current business date.
If required, choose a future value date up to 90 days.
8 Enter a Payment Name up to 35 characters that will appear on payment reports.
9 Enter a Payment Reference up to 35 characters that will appear within the narrative on the funding account, beneficiary's statement and payment reports.
10 If required, enter a Debit Advice Description up to 55 characters that will appear on your debit account statement.
11 If required, tick Enter Amounts in Debit Currency if payment amount is in a different currency. Payment currency can only be in VND.
12
To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a payment.
Control Bar
CONTROL BAR ITEM DESCRIPTION
Add Add individual Beneficiary details to the payment instruction.
Remove Tick the checkbox next to the Beneficiary details, then click Remove.
Filter Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.


Click Add to add one or more beneficiary details using the following options:

Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field.
2 If required, tick 'Add this Beneficiary to your Beneficiaries when the payment is submitted.'
3

Enter Beneficiary Bank Details:

  1. Clearing Code - Enter or search for the Beneficiary Bank Clearing code.
  2. Account Number - Enter the beneficiary account number up to 34 characters.
  3. Select Account Type
    • Resident Individual
    • Non-Resident Individual
    • Resident Corporate
    • Non-Resident Corporate
4

Enter Beneficiary Details:

  1. Beneficiary Name - Enter full legal name or registered legal entity name or beneficiary up to 140 characters.
  2. Email Address - If required, enter Beneficiary email address(es) up to 255 characters, separated by a comma.
  3. My Beneficiary ID - Enter your Beneficiary identifier up to 35 characters, if 'Add this Beneficiary to your Beneficiaries' checkbox was selected
  4. Country or Region - Select Beneficiary country or region
  5. Address Line 1 & 2 - If required, enter Beneficiary address up to 35 characters per line
  6. City - If required, enter Beneficiary City up to 35 characters
5 Click Save
6 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
13 If required, enter Client Reference up to 35 characters if different from the Payment Reference prepopulated.
14 Enter the Beneficiary payment amount.
15

If required, click Beneficiary Payment Details icon to view or update additional beneficiary information:

Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary.
2 Add or edit Payment Amount.
3 Add or edit Client Reference.
4 Purpose Code will default to 60 - Tax Payment.
5

Select Charges:

  • SHA - this means any fees charged by other banks (including our correspondent banks, any other intermediary banks and/or the recipient's bank) will be deducted from the payment before the proceeds are paid to the beneficiary.
  • OUR - 'OUR Charge' fee is charged by us. We will cover fees charged by our correspondent banks used in processing this payment. Other banks (including other intermediary banks and/or the recipient's bank) may charge an additional fee.
6 If required, enter Remittance Information up to 140 characters. This will appear on the Beneficiary Advice and Payment Detail Report.
7 If required, enter Additional Information up to 8000 characters. This will appear on the Beneficiary Advice and Payment Detail Report and is not included in the payment.
8 If required, tick Email Beneficiary Advice and enter email address(es) up to 255 characters, separated by a comma.
9 If required, click Upload Document to upload doc, docx, jpg, jpeg or pdf supporting documents for this beneficiary payment instruction, with up to five files not exceeding a total size of 15MB.
10

If required, enter Additional Information for TAX Payments only.
 

Additional Information

Vietnamese characters are not allowed in these fields.
 

FIELD NAME DESCRIPTION
Reference Number If required, enter own reference number to be included on the Tax Confirmation.
Up to 50 characters.
Tax Payer Name Enter Tax Payer Name if paying tax on behalf of another taxpayer.
Up to 200 characters.
Tax Payer Address Enter Tax Payer Address if paying tax on behalf of another taxpayer.
Up to 200 characters.
Tax Payer's Tax Code Enter Tax Payer Code.
14 characters.
Admin Region Code Enter Admin Region Code, i.e., location code for Tax collecting agent.
5 characters.
Collecting Agent Code Enter Collecting Agent Code.
7 characters.
Tax Type

Select Tax Payer Type. Choose from:

  • 01-Khoan thu co co quan thue quan ly (State Treasury ID required / Yêu cầu nhập Mã Kho Bạc Nhà Nước)
  • 02-Thu phi, le phi bo nganh
  • 03-Khoan thu do co quan khac quan ly
  • 04-Khoan thu do co quan hai quan quan ly (State Treasury ID required / Yêu cầu nhập Mã Kho Bạc Nhà Nước)
Collection Account

Select Collection Account. Choose from:

  • 01-Nop vao ngan sach nha nuoc
  • 02-TK tam thu
  • 03-TK thu hoi quy hoan thue GTGT
Requesting Agent

If required, select Requesting Agent. Choose from:

  • 01-Kiem toan nha nuoc
  • 02-Thanh tra Tai chinh
  • 03-Thanh tra Chinh phu
  • 04-Co quan co tham quyen khac

If value is not provided by customer, relevant box in tax certificate will not be ticked.
State Treasury ID Enter State Treasury ID if 01 or 04 Tax Type is selected.
4 characters.
State Budget Collection Account Enter State Budget Collection Account if 01 or 04 Tax Type is selected. If value is not selected, the beneficiary account will be populated in this field.
20 characters.
Customs Agency Code Enter Customs Agency Code if 04 Tax Type is selected.
7 characters.
Customs Type

Enter Customs Types if 04 Tax Type is selected. Choose from:

  • 1-Thue xuat nhap khau
  • 3-Phat cham nop thue
  • 5-Phat vi pham hanh chinh trong linh vuc thue
  • 6-Phat vi pham hanh chinh ngoai linh vuc thue
  • 11-Le phi thu tuc hai quan (dùng cho phí HQ)
  • 14-Le phi ap tai (dùng cho phí HQ)

If value is not provided by customer, ANZ will default value to 1.
Imp-exp Type

Enter Imp-exp Type if 04 Tax Type is selected.

  • A11
  • A12
  • A21
  • A31
  • A41
  • A42
  • A43
  • A44
  • AEO
  • B11
  • B12
  • B13
  • C11
  • C12
  • C21
  • C22
  • E11
  • E13
  • E15
  • E21
  • E23
  • E25
  • E31
  • E33
  • E41
  • E42
  • E44
  • E46
  • E52
  • E54
  • E56
  • E62
  • E82
  • G11
  • G12
  • G13
  • G14
  • G21
  • G22
  • G24
  • G51
  • G61
  • H11
  • H21
(1) Tax Payment Details

Enter payment details in the exact format as described in the field label
Up to 255 characters.

Each field is only use for one tax type i.e., for customs tax, import tax details to be inputted at 1st field and VAT tax details to be inputted at 2nd field.

Domestic Tax Payments: 

  • If you have the payment obligation ID, tax notification number and decision number, then input the information of the payment obligation ID.
  • If you do not have the payment obligation ID, then other information such as tax notification number and/or decision number should be input for “Số tờ khai”.
  • If you do not have this information, please leave this field blank for “Số tờ khai”. Please leave that value blank follow by #.

Date formats by tax type as below:

  • Declaration date: DD/MM/YYYY
  • Add-hoc tax payment; by decision/notification: DD/MM/YYYY (date of the document submission or decision/notification date)
  •  Monthly tax payment: 00/MM/YYYY
  • Quarterly tax payment: 00/Qx/YYYY
  • Tax payment for specific period of year: 00/Kx/YYYY
  • Yearly tax payment: 00/CN/YYYY
  • Tax payment for yearly adjustment: 00/QT/YYYY

Example:

  • Customs tax: 
    + 1st field: 
    10123627092#15022017#THUE GTGT#10145000#151#1702 
    + 2nd field:
    10123627092#15022017#THUE NK#145000#151#1901
  • Domestic tax:
    #09032017#TNDN#350000#557#1001

Note: Due to State Treasury’s system limitations, only input 2 tax payment details boxes. Please don’t fill in the last 3 boxes of tax payment details as this information will not be captured by State Treasury’s system. 
(2) Tax Payment Details 255 characters
(3) Tax Payment Details Do not use for tax payment details as this information will not be captured by State Treasury’s system.
(4) Tax Payment Details Do not use for tax payment details as this information will not be captured by State Treasury’s system.
(5) Tax Payment Details Do not use for tax payment details as this information will not be captured by State Treasury’s system.
11 Click Save.
16

If required, choose your FX Details* option:

Bank Book

Use Bank Book when:

  • you don't have an existing FX contract available.
  • the payment amount is below the threshold for the currency pair.
Contract

Payments above $500K USD equivalent requires a prebooked contract rate.
Choose a prebooked foreign exchange rate:

STEP ACTION
1 Select Contract from Rate Type.
2 Click Add FX Contracts.
3 Choose one FX Contract ID to apply to the payment instruction.
4 Click OK.
5 Enter Utilised Amount for the payment amount.
17

Do you wish to continue the payment at a later stage?

  • Yes - Click Save as Draft, then click Cancel and Close Payment to exit out to the payment and return to the Current Payments screen. Payment will be in a Draft status.
  • No - Continue steps below.
18 Click Review & Submit.
19

Click Submit.

RESULT: Payment has been submitted and pending approval.

* A non-transactable daily mid-rate (which does not include a margin) has been used to estimate the transaction value for the purpose of approval discretions and available funds checking. The actual exchange rate for the transaction will be displayed when a trade or contract is applied to the payment request.

Errors and Alerts

Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the payment method types, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the payment.

Mandatory field validations:

Mandatory Field Error Messages (2).png

Beneficiary alert notifications:

  • Error is indicated by a red triangle. Details must be corrected to proceed with payment processing.
  • Alert with Warning is indicated by an amber triangle. Details can be corrected or accepted to proceed with payment processing.
Beneficiary Alert Message.png

Foreign exchange field validations:

Rates Error Messages.png
Error - PH Bank Book.png

Next Steps

When the payment has been successfully submitted and is now in a Pending Approval status, you can choose from the following on-screen options:

  • Request Payment Summary Report - Download in CSV, PDF and XLSX
  • Create Another Payment
  • View this Payment in a Pending Approval status
  • Click OK to close the payment and return to the Current Payments screen

When the payment has been successfully submitted for approval(s), the next steps can be:

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