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Create Direct Entry Payment (Australia)

Geography: This article is applicable for ANZ Transactive - Global customers banking in Australia.
Full details are available in Features by Geography.
About Direct Entry Payments

What is a Direct Entry Payment

Australian Domestic Direct Entry (DE) Payments allow you to transfer funds from your Australia domiciled AUD account registered to ANZ Transactive - Global, to a beneficiary's Australia domiciled AUD account. Direct Entry payments are submitted in batches. 

Payment Method Rules for Direct Entry payments

  • Value date will default with the current or next business date if the payment is created on a non-business date or after payment cut-off
  • Non-business day - ANZ Transactive – Global will not allow you to create a payment where the Value Date is a non-business day (e.g., weekend, public holiday, bank holiday) or a currency holiday
  • Future value date can be selected up to 120 days
  • Cut-off time for Direct Entry payments is 18:00 - 19:30* AEST/ADST
  • Payment currency and debit currency is AUD only
  • Maximum payment value is $99,999,999.99
  • Maximum number of payment instructions is 100,000 in a batch

Who can create a Direct Entry payment?

  • Eligible users with Payment Management role permissions and account access can create and manage a Direct Entry payment based on your organisation's predetermined user permissions and payment settings. These role permissions can include:
    • Manage Payments - Adhoc (Adhoc & Approved Beneficiaries)
    • Manage Payments - Approved Beneficiary / Templates
    • Manage Payments - Import Payments
  • The Domestic Salary Payment option is only available to view and action if you have Payroll user permissions.
  • Only users who are entitled to the Confidential Data Group will be able to view and action payments when the Confidential Data Group option is selected.
For more information, please refer to Role Permissions and User Permissions.
Payment input screens
Domestic Payment screen
The following image is an example of a domestic payment screen with fields including the division, debit account, payment method, value date and cut-off time, payment name and reference, Direct Entry User ID and beneficiary details.
  • Cut-off time (near the value date) indicates the payment method cut-off time, based on the originating jurisdiction and payment currencies
  • The time zone and format (near the value date) are displayed as per your Settings & Preferences
  • The ANZ Transactive - Global mobile app will display the cut-off time in the payment time zone.
Create Direct Entry Payment v.01.png
Beneficiary Payment Details screen
The following image is an example of a Beneficiary Payment Details screen with fields including the beneficiary's name, address and account details, beneficiary bank details, lodgement reference, transaction code, beneficiary email advice option and additional remittance information.
Beneficiary Payment Details v.01.png
Beneficiary Details screen
The following image is an example of the Beneficiary Details screen with fields including the beneficiary bank details, beneficiary's name and beneficiary email address. Add New Beneficiary screen v.01.png

Create Domestic Payment video

Create a Direct Entry payment

There are multiple ways you can create a domestic payment using the Direct Entry payment method type from the Payments menu. Choose from the following options:

  1. Click Create Payment > Domestic Payment or Domestic Salary Payment (see step-by-step instructions below)
  2. Click Create Payment > Use Payment Template
  3. Click Create Payment > Use Payment File - ABA or CSV
  4. Click Create Payment > Use a Past Payment
  5. Click Current Payments > New > Domestic Payment or Domestic Salary Payment (see step-by-step instructions below)
STEP ACTION
1 Click Payments > Create Payment menu, or
Click Payments > Current Payments menu > New
2 Click Domestic Payment or Domestic Salary Payment
3 If required, select the Division the payment will be made from.
If you are entitled to more than one division, you can set a default division for future payments.
4 Select the Debit Account
5 Select Direct Entry Payment Method
6 Value Date will default with the current business date.
If required, choose a future value date up to 120 days.
7 If required, set the Release Time by entering the hour and minute
8 Enter a Payment Name up to 16 characters that will appear on payment reports
9 Enter a Payment Reference up to 18 characters that will appear within the narrative on the funding account, beneficiary's statement and payment reports
10 Enter a Statement Narrative up to 40 characters that will appear on your debit account statement
11 Select a Direct Entry User ID
12 If required, select a Confidential Data Group
13
To reduce the risk of fraud, ANZ recommends you always confirm beneficiary details when processing a payment.
Control Bar
CONTROL BAR ITEM DESCRIPTION
Add Add individual Beneficiary details to the payment instruction.
Remove Tick the checkbox next to the Beneficiary details, then click Remove.
Batch Defaults Update Batch Defaults for Direct Entry payments, including the trace account, transaction code and remitter name for every subsequent beneficiary added.
Filter Filter data on the screen. Enter criteria into one or more text boxes that are under each column heading to display matching records.

Click Add to add one or more beneficiary details using the following options:
Add Beneficiary from your Beneficiaries list
Search and select the Beneficiary from the Beneficiary Name field, then proceed to next steps. If required, click Add again to add additional beneficiaries.
Add New Beneficiary
Users must have entitlements to create new beneficiaries to complete these steps.
STEP ACTION
1 Click Add New Beneficiary from the Beneficiary Name field
2 Enter Beneficiary Name up to 35 characters
3 If required, enter a Beneficiary email address to send a Beneficiary Advice
4 Enter the Beneficiary's 6-digit BSB (Bank State Branch) number without spaces or hyphens
5 Enter the Beneficiary's Account Number without spaces or hyphens
6 If required, tick 'Add this Beneficiary to Address Book'
7 Click Procced
8 If required, click Add again to add additional beneficiaries.
Proceed to next steps.
14 If required, enter Client Reference up to 18 characters if different from the Payment Reference prepopulated
15 Enter the Beneficiary payment amount
16 If required, click Beneficiary Payment Details icon to view or update additional beneficiary information:
Add or update Beneficiary Payment Details
STEP ACTION
1 Add or edit Beneficiary Name
2 Add or edit Payment Amount
3 Add or edit Lodgement Reference
4 Add or edit Remitter Name
The debit account short name is displayed by default but can be changed, up to 16 characters and will appear on beneficiary's statement narrative.
5 If required, select Withholding Tax Indicator
6 If required, enter Withholding Tax Account
7 Select Transaction Code
  • 50 - General Payment
  • 53 - Payroll
  • 54 - Pension
  • 56 - Dividend
  • 57 - Debenture Interest
8 Add or edit the Trace Account
9 If required, enter Remittance Information up to 140 characters and will appear on the Beneficiary Advice and Payment Details Report
10 If required, enter Invoice Details up to 80 x 60 lines and will appear on the Beneficiary Advice and Payment Details Report
11 If required, tick Email Beneficiary Advice and enter an email address.
Please refer to General Payments FAQs for a sample Beneficiary Advice.
10 Click Save
17 Do you wish to continue the payment at a later stage?
  • Yes - Click Save as Draft, then click OK, then click Close to exit out to the payment and return to the Current Payments screen. Payment will be in a Draft status.
  • No - Continue steps below
18 Click Review & Submit
19 Click Submit
RESULT: Payment has been submitted and pending approval.

 

Errors and Alerts
Error and alert messages such as 'fields validations' display information about the impacted field(s) and highlights the field(s) in red. Error messages are specific to the payment method types, fields available and particulars validations. You can update the information within the impacted field(s) and continue processing the payment.

Mandatory field validations:

Mandatory fields error (AU, NZ, CN).png

Beneficiary alert notifications:

  • Error is indicated by a red triangle. Details must be corrected to proceed with payment processing.
  • Alert with Warning is indicated by an amber triangle. Details can be corrected or accepted to proceed with payment processing.
Beneficiary Alert Message.png

Errors and Alerts within the Beneficiary Payment Details screen:

  • Error is indicated by a red triangle. Details must be corrected to proceed with payment processing
  • Alert with Warning is indicated by an amber triangle. Details can be corrected or accepted to proceed with payment processing
Alerts Error Message.png

Next Steps

When the payment has been successfully submitted and is now in a Pending Approval status, you can choose from the following on-screen options:

  • Request Payment Summary Report - Download in CSV, PDF and XLSX
  • Save Payment as Template - View in Templates menu. Use Payment Template.
  • View this Payment in a Pending Approval status
  • Click OK to close the payment and return to the Current Payments screen

When the payment has been successfully submitted for approval(s), the next steps can be:

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